Job Opportunities in Australia

Job description

Agency Department of Industry, Tourism and Work unit Governance and Securities

Trade

Job title Executive Support Officer Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 10067 RTF 304785 Closing 23/09/2024

Contact officer Wanda Dempster, Project Officer on 08 8999 7131 or wanda.demspter@nt.gov.au

About the agency https://industry.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=304785

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide high level executive administrative support to the Senior Executive Director Mines and Manager Governance and

Securities and coordinate administrative support issues across the Division.

Context statement

The Governance and Securities team sits within the Management group of the Mines Branch and provides quality advice,

support and coordination to ensure the effective operation of the Divisional strategic objectives and priorities in line with

Departmental requirements.

Key duties and responsibilities

1. Provide high level executive administrative support which may include:

• Managing email inboxes, diaries, meetings and travel arrangements
• Monitoring all communication channels in and out of the Management group, including telephone and email

enquiries, screening calls and delivering messages in a timely manner

• Maintaining appropriate administrative systems, registers, processes, databases and record management
• Providing high level secretarial support including minute taking
• Ensuring effective and efficient workflows including the processing of correspondence, including ministerial

correspondence, reporting requirements and the coordination of recruitment activities.

• Managing a range of Procurement functions including travel arrangements and processing credit card transactions.

2. Identify opportunities to improve existing processes and improve productivity in administrative support functions.

3. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff

within the agency, the Minister’s office, external stakeholders and the general public.

Selection criteria

Essential

1. Demonstrated interpersonal, written and oral communication skills to communicate professionally and effectively.

2. Proven successful experience in providing executive administrative support; with a high attention to detail, sound

judgement and the ability to maintain confidentiality.

3. Strong organisational and time management skills with a demonstrated ability work independently, to prioritise tasks and

work under pressure.

4. Demonstrated successful experience of working in a team environment.

5. Sound knowledge in computer systems, records management and major business systems or the ability to obtain quickly.

6. Ability to identify opportunities for improvements in processes to reduce complexity and increase productivity.

Desirable

1. Sound knowledge of the business and priorities of government.