November 6, 2024

Clemson University

Clemson

TEMPORARY & FULL TIME

Administrative Assistant - School of Architecture

WELCOME TO CLEMSON!

Clemson is calling...are you ready to answer the call?
One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.
Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.
So,... are you ready?

JOB SUMMARY:

Serves as the department's first point of contact. Provides administrative coordination and assistance to the School of Architecture, faculty and staff, in the College of Architecture, Art, and Construction Science (CAAC), by carrying out an array of customary support functions. Serves as the administrative liaison for personnel and payroll actions between the So A Programs, the School's Director + Accounting/Fiscal Manager and HR+Payroll, ensuring consistency and compliance. Provides student support, registration and course coordination to the Ph D PDBE program. Performs other duties as assigned.

JOB DUTIES:

60% - Essential - HUMAN RESOURCES/PAYROLL SUPPORT FOR SCHOOL OF ARCHITECTURE: 1- Coordinate personnel actions & serve as resource person on all personnel policies & procedures for the School-all programs and locations. 2 - Serve as primary point of contact and liaison between between Program admin support, So A Director and accounting/fiscal officer & HR Payroll to ensure consistency in reporting/processing of all personnel actions to include faculty and staff hires, salary changes, etc. Provide detailed and accurate reports to Director and other personnel as required. Other duties as needed. 3 - Serves as primary point of contact for student and faculty hires for the School of Architecture Ph D program, Landscape Architecture, The Clemson Design Center Charleston, City and Regional Planning and for the Master of Architecture Program.

20% - Essential - FACULTY SUPPORT- 1 - Provide guidance with the online reporting systems, Faculty Success and coordinate submission deadlines. 2 - Provide and manage access to general So A information and forms via established Box folders. Create surveys, analyze results, and prepare reports. 3 - Maintain and distribute as deemed necessary parking passes, and departmental keys for Architecture faculty and staff in Lee Hall; manage office space for Architecture faculty in Lee Hall, and ensure temporary faculty are provided and office space during the semesters they teach, and full time faculty are provided with permanent office space. Other duties as needed.

20% - Essential - DESIGN AND THE BUILT ENVIRONMENT (PDBE) PH.D PROGRAM STUDENT SUPPORT - Assist with the logistics of the Ph D program: assist students with completing forms and submitting documents necessary for program completion, assist with new student orientation, coordinate faculty and student advisory meetings; track all Ph D faculty course assignments for the fall, spring and summer terms. Ensure all sections of the PDBE courses have faculty assignments designated in IRoar/Banner. Assist with student hires, assistantships, contracts, international hire paperwork; collect all payroll paperwork and submit to the University HR office for hire, payroll changes and terminations. Use Workflow Admin system to enter Ph D Plan of Study. Make student registration changes as needed; assist students with registering for Ph D courses and credits.

MINIMUM REQUIREMENTS:

Education - High school diploma or equivalent and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

RESPONSIBILITIES

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

0% - Sit (stationary position) for prolonged period
0% - Walk or move about
0% - Use hands or feet to operate or handle machinery, equipment, etc
0% - Communicate, converse, give direction, express oneself

WORKING CONDITIONS:

No working conditions

WORK SCHEDULE:

Standard Hrs: 37.5

COMPENSATION INFORMATION

Band: 04 ($ 32,686.00 - $ 46,000.00)

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

November 17, 2024 at 11:59pm EST

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.