November 6, 2024

Clemson University

Clemson

FULL TIME

Administrative Coordinator I

WELCOME TO CLEMSON!

Clemson is calling...are you ready to answer the call?
One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.
Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.
So,... are you ready?

JOB SUMMARY:

Under general direction of the Department Chair of Educational & Organizational Leadership Development, provides executive level administrative support appropriate to the department in the College of Education. Maintains high level of confidentiality. Performs other duties as assigned.

JOB DUTIES:

30% - Essential - Support for Department Chair:
Performs administrative tasks requiring interpretation and application of policies & procedures within the department, records minutes at departmental faculty meetings, and other administrative duties as deemed necessary by the Chair. Participates in trainings to stay current on policies and procedures related to job duties.

25% - Essential - Support for Departmental Faculty:
Provides administrative assistance to the faculty. Assists faculty and graduate assistants with travel arrangements to include registration and transportation. Collects syllabi and places in the repository. Serves as department point of contact for faculty, graduate assistants, students, and visitors. Purchases requested resources in coordination with department chair.

20% - Essential - Department Support:
Serves as the liaison with University departments. Assists the Department Chair in coordinating HR/Payroll activities with the college HR/Payroll Liaison and Business Manager. Maintains personnel records for active employees. Assists new employees with onboarding processes and credentialing.

15% - Essential - Event Planning:
Secures meeting locations, plans meal/break selections and collects meeting materials as needed. Events include faculty/staff retreats, receptions, advisory board meetings, and all departmental planned workshops, programs, and seminars. Creates and maintains a departmental calendar. Coordinates with the Office of Communication and Public Relations. Creates publications for distribution and uses social media to promote departmental activities.

10% - Essential - Faculty Searches:
Supports faculty and search committee members with scheduling and travel arrangements of candidates. This will include securing lodging, making flight arrangements and coordinating candidate itineraries in consultation with administration, faculty, staff, and students. Supports TPR Chair and Committee with loading documents, maintaining e TPR page, and ensuring deadlines are met.

MINIMUM REQUIREMENTS:

Education - High School or Equivalent - relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

RESPONSIBILITIES

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

15% - Stand for prolonged period
70% - Sit (stationary position) for prolonged period
40% - Walk or move about
30% - Use hands or feet to operate or handle machinery, equipment, etc
10% - Ascend or descend (i.e. stairs, ladder)
20% - Position self to accomplish task (i.e. stoop, kneel, crawl)
75% - Communicate, converse, give direction, express oneself
15% - Move, transport, raise or lower
55% - Extends hands or arms in any direction
10% - Use taste or smell to detect or determine particular flavors or odors
50% - Perceive, observe, clarity of vision

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hours: 37.5

COMPENSATION INFORMATION

Anticipated Hiring Range: $39,000.00 - $46,125.00

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

December 1, 2024

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.