Job Opportunities in United States

Requisition Number

S3963P

Home Org Name

Engineering Administration

Division Name

Samuel Ginn Col of Engineering

Position Title

Academic Program Administrator - Huntsville

Job Class Code

AA02

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

This position is located in Huntsville, Alabama.

The Auburn University Applied Research Institute and the Samuel Ginn College of Engineering are seeking candidates for an Academic Program Administrator. This position will be responsible for collaborating with Directors and staff to support academic programs within the institute through high-level administrative program support responsibilities.

Auburn University is more than just an institution; it’s a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it’s reflected in every corner of our campus and beyond.

Life-Changing Impact: At Auburn, our work changes lives. Whether it’s groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We’re not just clocking in; we’re making a lasting difference in the lives of others.

How We Support You: Auburn cares for its greatest assets—its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we’ve got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn

Come and Stay: The median length of employment for an Auburn employee is 10 years. That’s because Auburn invests in its people. We’re not a revolving door; we’re a family. The Auburn Family. We grow together, learn together, and build lasting relationships.

A Place for Everyone: We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you’re a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.

Essential Functions

• Interacts with staff, faculty members, students, alumni, donors, and customers from industry and government.

• Assists with coordination of activities involving faculty and staff on the AU Huntsville campus. Assist with events for Auburn and for external organizations.

• Assists the supporting staff with preparation of financial and operational reports.

• Manages multiple projects in an efficient and effective manner; ensuring all work is completed within established timelines.

• Inputs and tracks data required for reports.

• Prepares, reviews, and edits communications prepared for various media outlets.

• Coordinates the scheduling of facility use with parties internal and external of Auburn

Minimum Qualifications

Education and Experience:
Level I: Bachelor’s degree in discipline appropriate to position with no experience.

Level II: Bachelor’s degree in discipline appropriate to position plus 2 years of experience in project or program administration.

Level III: Bachelor’s Degree in discipline appropriate to position plus 4 years of experience in project or program administration.

Substitutions allowed for Education:
When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

Minimum Skills and Abilities

Developed skills with organizing, scheduling, managing, prioritizing, and manage details of different processes efficiently
The ability to represent the Institute and its programs in a professional, concise and compelling manner.
Able to identify and maintain confidential information, communications, and relationships.
The ability to multi-task, to be attentive to details, to meet deadlines, and to effectively engage with multiple personalities, occupational levels, and diverse populations are required.
The desire to work independently as well as in a collaborative team-based environment.
Excellent interpersonal and communication skills.
Self-motivated, can work without direct supervision.

Minimum Technology Skills

Computer proficiency, specifically with the Microsoft Office suite (Excel, Power Point, Word, Outlook)

Minimum License and Certifications

None Required.

Desired Qualifications

Experience in a higher education environment
Experience with Banner and/or Kronos
Experience in working with multiple departments and programs in a large campus community;
Experience in graphic communications and social media platforms.

Salary Range

$37,900 - $72,200

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Huntsville

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

09/20/2024

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

Please provide 3 references