August 27, 2024

Rogue Community College

FULL TIME

Test Proctor - Academic Success

General Statement of Responsibilities

Position Description

Position Title

Test Proctor

Secondary Title

Academic Success

Group / Grade

Classification

Classified

Work Location

All Campuses

Overtime Eligible

Non-Exempt

Division

Student Learning & Success

Differentials

Department

Academic Success

Reports To

Dean of Instruction - Curriculum & Academic Support

Supervision Received

Works under the close supervision of the Dean of Instruction - Curriculum & Academic Support.

Supervisory Responsibility

Supervision is not a responsibility of this position. May oversee student employees.

Position Summary

The primary purpose of this job is to administer and proctor both paper and computer-based exams for RCC and Non RCC students according to the guidelines in the RCC Test Proctors Manual; to proctor Placement and other outer-agency exams according to agency guidelines; to intake and secure all exams and proctoring instructions Maintain confidentiality and integrity of exams and testing proctoring data throughout the testing process; to communicate clearly and effectively with instructors and students Perform clerical duties in of the Testing Center; maintain a calm, clean, orderly and distraction-free testing environment.

Examples of Duties - Essential Functions

Testing

Understand and execute standards outlined in the test proctor procedure manual
Proctor exams for internal and external credit bearing courses
Records and maintains mandatory testing data

Administrative

Maintains safe and accessible offices and testing rooms
Maintains copies, handouts, forms, schedules, and policies
Organize and archive physical exam files
Maintain exam counts spreadsheet
Provide a welcoming and inclusive environment in-person and virtually

Other Duties as Assigned

May participate in College committees as assigned
Engages in professional growth opportunities as assigned
Performs other duties as assigned

Institutional Expectations

Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
Embraces and leverages appropriate technology to accomplish job functions.
Provides high quality, effective service through learning and continuous improvement.

Screening Criteria

Minimum Qualifications

Education – An Associate’s degree is required. It is a disqualifying factor for an individual in this position to be enrolled in an RCC Associate’s degree or Certification program at the time of employment.
Experience – A minimum of one year and three months of clerical experience requiring attention to detail, dealing with the public, using computers, and monitoring tests is required.

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines

Preferred Qualifications

Essential Knowledge, Skills, & Abilities (Core Competencies)

Knowledge – Recordkeeping and statistical report preparation; general office procedures and equipment including computers and various software programs, including Microsoft Office Suite® products; and testing procedures. Internet applications; and FERPA regulations.
Skills – Excellent verbal and written communication and customer service skills; computer skills; prioritizing, organizing, and problem-solving skills. Skill in diffusing stressful situations.
Abilities – Work independently and problem-solve to make minor decisions and prioritize duties. Maintain a high level of attention to detail. Maintain communication with other staff. Operate office equipment and use computers and software programs. Maintain confidentiality of information and data.

Other Requirements

Testing Certifications, Pearson VUE, Accuplacer, Scantron, PSI, Metro/ODA, Oregon Building Codes, Kryterion, Pan, MSSC, Certiport, and NHA. Must aquire within six months of hire.
For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.

Remote Work Options (see for more details)

This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.

Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Manual dexterity and coordination are required for more than half of the daily work period (about 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. occasionally. This position requires both verbal and written communication abilities.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.

Additional Posting Information

This is a Full-time Classified, 40 hour per week (100%) position in the Academic Success department. Starting compensation is entry level for Group 5 on the 2024-25 Classified Wage Schedule.

Position will remain open until filled, with screening scheduled to begin 9/9/2024. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.

RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.

Public Service Loan Forgiveness
Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.