Job Opportunities in Australia

Job description

Agency Department of Corporate and Digital Development Work unit Executive Services

Job title Executive Assistant Corporate Services Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $88,297 - $92,687 Location Darwin

Position number 1903 RTF 304680 Closing 19/09/2024

Contact officer Shelley Gray on 08 8999 1413 or shelley.gray@nt.gov.au

About the agency https://dcdd.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=304680

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide high level executive coordination, business administration and secretarial support to the Deputy Chief Executive Corporate

Services; proactively contribute to a diverse range of activities to support the executive team to achieve departmental goals.

Context Statement

Department of Corporate and Digital Development provides information and technology services and shared corporate services to support

NT Government agencies; and provides services to NT public sector organisations, the business community, and businesses that tender

and supply to government. The Executive Services team is within the Office of the Chief Executive business unit, providing secretariat

and executive support, management of ministerial and cabinet processes, coordinates strategic reporting and intra-agency meetings, and

manages Agency business operations. The team has a strong customer service focus, manages competing deadlines, and staff may be

required to vary work hours.

Key duties and responsibilities

1. Provide efficient management of the Deputy Chief Executive Corporate Services day-to-day movements, including but not limited to

complex diary management, scheduling meetings, coordinating, and distributing papers and handling telephone enquiries and visitors.

2. Timely coordination, preparation, and quality control of a variety of correspondence (often of a confidential and sensitive nature),

using the records management system.

3. Provide back-up support for Executive Assistant positions and across the Executive Services team.

4. Provide procurement and credit card support to the unit including monitoring and systems support for purchasing, accounts, assets,

travel, and records management.

5. Assist in identifying and implementing efficiencies to Executive Services systems, procedures, and processes.

6. Actively contribute and participate as a team member of the broader Office of the Chief Executive business unit,

collaborating/managing projects, events, research, and other tasks as allocated.

7. Awareness of ministerial briefings, Cabinet correspondence and parliamentary processes.

Selection criteria

Essential

1. Proven knowledge and experience in providing a high standard of secretarial support services ensuring competing demands are

effectively managed and prioritised.

2. Highly developed interpersonal skills, including an ability to communicate professionally and work collaboratively with a diverse range

of people such as the Minister’s office, internal and external clients, and service providers.

3. Demonstrated responsiveness and agility in dealing with multiple deadlines, with capacity to prioritise and manage competing

workloads under pressure and meet critical deadlines independently.

4. High level literacy and proofreading skills, accuracy, and attention to detail, with high standards of integrity in managing sensitive and

confidential information.

5. Proven experience and competency in a range of systems, applications and complex document management including, but not limited

to, Microsoft office suite, electronic records system, travel systems, email, databases, and contemporary IT meeting tools.

6. Demonstrated work ethic and attitude which emulates DCDD values of being professional, accountable, honest, respectful, and

innovative.

Desirable

1. Knowledge of the agency's functions and policies and/or an understanding of Ministerial, Cabinet, and legislative processes.

2. Ability to work extended hours if and when required.

Further information

The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will

not exclude an applicant from this position unless it is a relevant criminal history. When choosing to apply for this position, the applicant

should consider the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the

Capability Framework and visit our website at https://dcdd.nt.gov.au/