November 15, 2024

University of Arizona

Tucson

FULL TIME

Administrative Support Assistant II

Posting Number

req21177

Department

Medicine

Department Website Link

https://deptmedicine.arizona.edu/

Location

University of Arizona Health Sciences

Address

655 N. Alvernon Way, Tucson, AZ 85711 USA

Position Highlights

The Ryan White program, a federally funded HIV clinic housed under the University of Arizona’s Division of Infectious Diseases, is seeking applicants for an Administrative Support Assistant II to support activities and functions of the program.
This individual should be able to prioritize competing demands and work diligently under pressure. The Administrative Support Assistant II incumbent will have a high degree of attention to detail and will be skilled at incorporating new and effective ways to achieve better results. The ideal candidate has strong written and verbal communication skills and is proficient with word processing applications. They should also demonstrate compassion and discretion in addressing the unique challenges of people with HIV.
This position may be eligible for a hybrid work week flexible work arrangement in conversation with the supervisor.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Helps to administer the Emergency Financial Assistance program including processing gift cards and housing assistance payments requests.
Serves as a main point of contact for the clinic phone number.
Monitors the fax line and ensures incoming faxes are distributed to the appropriate staff.
Maintains the Pcard, coordinates Pcard use among staff, ensures compliance, and completes required paperwork.
Assists with travel arrangements and processing reimbursements.
Supports the coordination of training events including communicating with venue and caterers and ensuring expenses are within the defined budget.
Prepares meeting agendas.
Records and maintains meeting minutes.
Maintains staff device inventory.
Orders supplies and provides other administrative operations such as shred bin, mail, pick-ups etc.

Knowledge, Skills, and Abilities

Possess a high level of organization skills with the ability to multitask, and track both long-term and short-term projects.
Proficiency in Microsoft Office Suite to include Excel, Word, and Power Point.
Excellent verbal and written communication skills.

Minimum Qualifications

High school diploma or high school diploma equivalency is required.
Minimum of three (3) years of relevant experience is required.

Preferred Qualifications

Bilingual English/Spanish.
Experience providing administrative services within the University of Arizona.
Experience working in clinical settings.

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$18.15 - $22.69

Compensation Type

hourly rate

Grade

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$18.15

Grade Range Midpoint

$22.69

Grade Range Maximum

$27.23

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

Target Hire Date

Expected End Date

Contact Information for Candidates

Heather Hendrych | hhendrych@arizona.edu

Open Date

11/14/2024

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

If invited for an interview, please provide three professional references.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of Ameri Corps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.