Job Opportunities in United States
November 19, 2024
University of New Mexico
Albuquerque
FULL TIME
Administrative Coordinator
Requisition ID
req31609
Working Title
Administrative Coordinator
Position Grade
10
Position Summary
The Department of Internal Medicine - General Medicine is seeking to hire an Administrative Coordinator. This opportunity is for an organized, detail-oriented individual who can work effectively and independently in a multi-task environment. Our team consists of an extremely large and diverse group of staff who are highly energetic and dedicated to the success of our department. This position requires an individual who possesses superb communication skills, reliability, and the ability to handle a high level of interaction amongst several entities, both internal and external to the University.
Duties include but not limited to: Coordinate and maintain the following: This position maintains Division website upkeep, including social media posts advertising Team work, reconciliation of budgets, inventory control and maintenance upkeep for two vehicles used by Team, including coordination and upkeep for parking areas for faculty/staff vehicles to easily access Mobile Medical Team vehicles, event coordination for retreats, fundraisers, conferences etc., Facilitating Travel and lodging for students to attend conferences; Maintains student rotation schedules; Retains student’ s reflection forms for team’ s review; Provide Administrative support to the division faculty and back up support for other staff while out. Processing leave requests, tracking faculty development funds (FDF) maintaining master spreadsheets, reimbursements, purchases, PCard allocations through Chrome River for purchases, and reconcile expenses reports. Assisting in travel arrangements for conferences. Upkeep and maintenance of Division Inventory Control and offices. Will assist with other miscellaneous requests from faculty. See the Position Description for additional information.
Duties include but not limited to: Coordinate and maintain the following: This position maintains Division website upkeep, including social media posts advertising Team work, reconciliation of budgets, inventory control and maintenance upkeep for two vehicles used by Team, including coordination and upkeep for parking areas for faculty/staff vehicles to easily access Mobile Medical Team vehicles, event coordination for retreats, fundraisers, conferences etc., Facilitating Travel and lodging for students to attend conferences; Maintains student rotation schedules; Retains student’ s reflection forms for team’ s review; Provide Administrative support to the division faculty and back up support for other staff while out. Processing leave requests, tracking faculty development funds (FDF) maintaining master spreadsheets, reimbursements, purchases, PCard allocations through Chrome River for purchases, and reconcile expenses reports. Assisting in travel arrangements for conferences. Upkeep and maintenance of Division Inventory Control and offices. Will assist with other miscellaneous requests from faculty. See the Position Description for additional information.
Conditions of Employment
- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
- Superb communication skills and the ability to handle high level of interaction amongst several entities, both internal and external to the University.
- Experience with UNM's Banner 9, Lobo Mart, Chrome River, Tiger Schedule, Qgenda, Smartsheets and other UNM programs
- Experience working in a diverse work environment.
- Experience with Outlook email and calendar coordination/scheduling
- Experience working at the executive level in an academic or medical administrative office supporting leadership of the Division.
- Ability to multi-task, handle multiple projects at a time, time management.
- Excellent written and verbal communication skills.
Additional Requirements
Campus
Health Sciences Center (HSC) - Albuquerque, NM
Department
IM GIM/Geri (852K)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Non-Exempt
Pay
Hourly: $18.81 - $25.56
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
12/2/2024
Eligible for Remote Work
Yes
Eligible for Remote Work Statement
Hybrid work after completion of probationary period.
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
A complete application includes: 1) Cover Letter detailing your directly related experience 2) Resume 3) List of at least 3 supervisory references
A complete application includes: 1) Cover Letter detailing your directly related experience 2) Resume 3) List of at least 3 supervisory references
Positions posted with a Staff Type of
Regular
or
Term
are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
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