Job Opportunities in Australia

Job description

Agency Department of the Attorney-General Work unit Policy and Operational Support Unit –

and Justice Strategy and Performance, NTCS

Job title Policy and Operational Support Officer Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 46353 RTF 305227 Closing 29/09/2024

Contact officer Shevaun Duncan on 08 8939 0502 or Shevaun.Duncan@nt.gov.au

About the agency http://www.justice.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=305227

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Primary objective

Provide administrative support, including dissemination and monitoring of project materials and documents associated with the

development and review of operational policies, and coordination and facilitation of priority projects for the Policy and Operational

Support Unit.

Context Statement

The position supports NTCS’ response to emerging needs and anticipates policy requirements to ensure the division meets its

strategic and operational obligations and is compliant with the Correctional Services Act and government direction for Correctional

Services.

Key duties and responsibilities

1. Monitor the timely preparation of information for the Policy and Operations Unit, including meeting tight timeframes, and

quality control of materials for review by the Manager and Director, amending as necessary for accuracy, content and the

appropriate standards.

2. Provide secretarial and administrative support including collating responses from consultative processes, preparing for

meetings, writing briefing notes, agendas and meeting papers, IT and email prioritisation and coordination.

3. Coordinate and compile reports and correspondence, undertake research and provide other project assistance to the Manager

and Director.

4. Coordinate workflow and timely reporting between the Policy and Operations Unit and other executives and stakeholders.

5. Maintain a register of polices, directives and related documents to meet governance and reporting requirements.

6. Support the Policy and Operational Support unit to achieve its objectives and work program.

Selection criteria

Essential

1. Demonstrated administrative support experience and organisational skills, including tracking and managing work deadlines,

managing information and successfully working with minimal supervision.

2. Demonstrated initiative and proactivity including an ability to anticipate, work independently and flexibly to complete

competing tasks within required timeframes.

3. Demonstrated high level contemporary oral and written communication skills and problem solving skills, with the ability to

exercise discretion, initiative, flexibility and confidentiality.

4. Highly developed skills in contemporary Information technology packages (i.e. Microsoft office packages) and business related

computer systems including spreadsheets, databases, email and records management, as well as the ability to extract

information and reports.

5. Proven ability to develop and retain professional working relationships with internal and external stakeholders.

Desirable

1. Previous experience using NT Government IT systems such as TRM.

2. Knowledge of the issues, priorities, operations and structure of Northern Territory Correctional Services

Further Information

Northern Territory Correctional Services has a Smoke Free Policy. Staff are not permitted to smoke anywhere on NTCS premises,

facilities or in vehicles, nor whilst working off-site. The successful applicant will be required to undergo a criminal history check

confirmed by a fingerprint and name check and an internal NTCS Integrity Check prior to confirmation of employment. A positive

criminal history will not necessarily exclude an applicant from this position.