Job Opportunities in Australia

Job description

Agency Department of Corporate and Digital Development Work unit Executive Services

Job title Executive Services Officer Designation Administrative Officer 6

Job type Full time Duration Fixed for 12 months

Salary $96,620 - $107,721 Location Darwin

Position number 46236 RTF 304678 Closing 18/09/2024

Contact officer Shelley Gray on 08 8999 1413 or shelley.gray@nt.gov.au

About the agency https://dcdd.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=304678

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this

with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide high level ministerial services and advice and assist across the Office of the Chief Executive with the coordination of strategic

priorities and delivery of administrative support in a range of areas including reporting, secretariat service, quality assurance and

communications.

Context Statement

Department of Corporate and Digital Development (DCDD) provides information and technology services and shared corporate services

to support NT Government agencies; and provides services to NT public sector organisations, the business community, and businesses

that tender and supply to government. The Executive Services team is within the Office of the Chief Executive business unit, providing

secretariat and executive support, management of ministerial and cabinet processes, coordinates strategic reporting and intra-agency

meetings and manages Agency business operations. The team has a strong customer service focus, manages competing deadlines, and

staff may be required to vary work hours.

Key duties and responsibilities

1. Provide advice and guidance to department staff on protocols, procedures and appropriate standards relating to ministerial practices,

secretariat, and executive services functions.

2. Assist the Assistant Director Executive Services in the coordination of ministerial briefs, Cabinet submissions, reports, papers,

Estimates Committee, Legislative Assembly sittings and other related requests.

3. Maintain effective, timely and professional communication between the department, the Minister’s Office, Cabinet Office and other

government agencies.

4. Undertake and assist with research and projects as directed by the Manager and Director Executive Services that may require

coordination of whole of agency and/or external parties, including reporting requirements.

5. Assist with the organisation of meetings, events and forums, and coordination of briefs and papers for Executive, agency, ministerial

and national meetings.

6. Extract, analyse and investigate data to assist in meeting the department’s executive reporting obligations, including updating relevant

databases such as Government Boards and Committees, Cabinet Decision Implementation Reporting and Election Commitments.

Selection criteria

Essential

1. Well-developed knowledge and understanding of Parliamentary, Cabinet and Government processes or the ability to quickly acquire,

with the ability to provide effective, professional advice in relation to procedures, requirements, and protocols.

2. High level written communication skills and attention to detail with the ability to prepare and proof written documents, reports and

correspondence and present information in a logical and meaningful manner to a wide range of audiences.

3. Demonstrated personal drive and experience working in a high-level executive environment, with the ability to time manage under

pressure and respond to changing priorities and meet project deadlines.

4. High standards of integrity with demonstrated experience in handling confidential and sensitive matters with discretion.

5. Experience supporting and coordinating projects, including the ability to conduct research and analysis, establish systems and

processes, and demonstrated strong planning skills.

6. Demonstrated work ethic and attitude which emulates DCDD values of being professional, accountable, honest, innovative, and

respectful.

Desirable

1. Recent experience in an NTG Secretariat or Ministerial Liaison role and/or working knowledge of DCDD’s functions and policies.

2. Ability to work extended hours if required.

Further information

The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will

not exclude an applicant from this position unless it is a relevant criminal history. When choosing to apply for this position, the applicant

should consider the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the

Capability Framework and visit our website at https://dcdd.nt.gov.au/