Job Opportunities in United States

The following are currently assigned duties:

Trial Court Management

• Provide professional support and leadership to the various functions of the clerk's office; process all criminal, civil, small claims, minor offense, probate and children's cases; assure efficient case flow management, integrity of court records, files, and accounts, effective jury management, in-court procedures, and front counter efficiency;
• Assure that ACS rules and Third District policies and procedures are followed within the Valdez court;
• Assure high quality of work and compliance with customer service standards;
• Responsible for case flow management in the court; analyze and evaluate methods for improvement; prepare required reports on case flow, completion and initiation of cases, judge's bench time, and jury trial statistics;
• Serve as the jury clerk for Valdez court and the duties required; serve as an in-court clerk as needed;
• Review statutes, bills, rules, codes, policies, and procedures and apply them as required; work closely with the Area Court Administrator (ACA), Rural Court Administrator (RCA), and judges to implement new procedures; attend court conferences, attend monthly third district teleconferences and training sessions as required;
• Process marriage certificates and marriage license applications;
• Work closely with the Glennallen and Cordova Court to ensure all court business needs are met.

Accounting/External Affairs

• Balance cash ledger and journal for the court's trust fund; make deposits; report quarterly and monthly to administrative accounting office;
• Receive and respond to inquiries from the general public, parties, attorneys, judges, and others about the Valdez court; conduct investigations as needed to resolve problems;
• Perform special projects and research as may be assigned by the ACA;
• Operate, troubleshoot, and update the computer system and records; assure that data is entered correctly; work closely with Information Services on all technology-related issues;
• Prepare and prioritize annual budget for submission to the ACA; recommend requests for supplies, equipment, and personnel to assure court needs for resources are met.

Deputy Magistrate

• When appointed, the incumbent will serve as judicial officer when the Valdez judge is absent plus one weekend per month;
• As Deputy Magistrate, accept complaints, arraign defendants in misdemeanor and minor offense cases; conduct felony first appearances; set bail; sentence defendants; perform marriages; issue search warrants and emergency restraining orders; issue summons and arrest warrants; other duties as authorized by the deputy magistrate order of appointment.

The ideal applicant will possess the following knowledge, skills, and abilities. Please detail each of these in the required cover letter.

• Legal clerical experience working with high-priority, confidential, or sensitive information.
• Experience maintaining office files and/or records systems.
• Experience proofreading and editing professional documents.
• Experience handling money and preparing receipts.
• Experience prioritizing objectives and working efficiently with interruptions.
• Ability and experience researching and analyzing federal and state laws, regulations, and/or court cases.
• Proficiency using Microsoft Word, Excel, and Outlook.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Typical Benefits for Full-Time Employees Include:

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

For more information on the City of Valdez, please visit: www.ci.valdez.ak.us

Minimum Qualifications

A high school diploma or General Educational Development (GED) certificate AND two years of advanced general clerical or legal clerical work experience AND the ability to keyboard at least 40 words per minute (net). The required work experience is met by service such as a Court Case Manager 1, Court Case Manager 2, Court Supervisor, Clerk of Court, Chambers Judicial Assistant, or Chief Deputy Clerk with the Alaska Court System or similar work experience with another employer.
OR
A bachelor’s degree from an accredited college in any field AND one year of advanced general clerical or legal clerical work experience AND the ability to keyboard at least 40 words per minute (net). The required work experience is met by service such as a Court Case Manager 1, Court Case Manager 2, Court Supervisor, Clerk of Court, Chambers Judicial Assistant, or Chief Deputy Clerk with the Alaska Court System or similar work experience with another employer.
OR
A bachelor’s degree from an accredited college in business administration, public administration, criminal justice, or a closely related field AND the ability to keyboard at least 40 words per minute (net).

Additional Required Information

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A letter of interest, completed per the instructions below.
• Post-secondary transcripts, if using education to meet minimum qualifications.
• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).

Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations or two (2) letters of recommendation.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter of interest should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.

WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Information