November 7, 2024

Brigham Young University

Provo

Business Mgr/Administrator

Why work at BYU?
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the university's mission: "To assist individuals in their quest for perfection and eternal life.
Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth, all situated within a beautiful and historic campus, make it hard to imagine a more inspiring place to work.

Business Manager/Administrative Assistant
This Business Manager is a dynamic, high-impact role that directly supports the chair and drives the department's success! As the go-to person for all administrative functions, you'll oversee and optimize key operations that empower faculty and students to thrive in their academic and research pursuits. From managing financials and accounting to streamlining research computing, office operations, advisement, and course administration, you'll play a pivotal role in ensuring the department's mission is realized. You'll lead a dedicated team of staff and students, making this position a central hub of innovation, efficiency, and collaboration!

What you'll do in this position:

Oversee business operations, implement efficient processes, and analyze department resource use in collaboration with leadership and the business office.
Gather faculty feedback, identify improvement areas, and manage changes.
Supervise office staff, manage space allocation, and support departmental growth and mentoring opportunities. Serve as the primary contact for resources, track student progress, assist with course advisement, and manage teaching assistant recruitment.
Manage computing resources, assist with external funding submissions, and evaluate IT systems.
Provide strategic financial advice, manage department budgets, and liaise with the business office, vendors, and auditors.
Approve purchases, assist with travel plans, and oversee promotional expenses.
Supervise student accountants, track financial documents, and ensure proper documentation for purchases and travel.
Manage hiring and contracts for student workers and graduate students.
Engage alumni, develop recruitment strategies, and foster company partnerships for capstone courses.
Coordinate external communications, including newsletters, social media, and website updates. Manage promotional materials, vendor relationships, and event coordination, ensuring branding compliance.

What qualifies you for this role:
Required

A firm commitment to the mission of BYU
2 years of experience in customer service
BS in a Business-related field with 2 years of experience or an equivalent combination of education and experience. Experience should demonstrate leadership and breadth of business operations (accounting, strategic HR, marketing, and computing)

Preferred

MBA or MPA with 5 years of experience demonstrating leadership and breadth of business operations (accounting, strategic HR, marketing, and computing).
Human Resource experience, particularly working in a supervisory role with peers having different areas of expertise and with students
Experience working with BYU processes
Background or knowledge of work performed in an academic setting
Office operation with excellent customer service
Excellent communication skills both interpersonal and written
Excellent leadership and training skills to communicate effectively, train personnel and keep staff enthusiastic and motivated.
Excellent interpersonal, communication, and public relations skills, including the ability to work well with faculty and students. Understanding of accounting principles and practices in a higher education setting.
Must be able to adapt well to change while working in a variety of situations and possess an ability to generate creative solutions to problems.
Demonstrated ability to organize work tasks and projects independently, according to diverse priorities to meet deadlines and achieve high quality work outcomes.
Ability to understand broad strategic vision of the department.
Ability to see the big picture and identify potential problems and trends.
Ability to maintain confidentiality and consult, negotiate, and provide authoritative information and advice on a range of topics to internal and external customers, both orally and in writing.
Possess analytical skills to generate viable options and develop solutions to workplace issues and take responsibility for outcomes. Effective management skills and the ability to communicate financial results well, both verbally and in writing.
The ability to create processes to offer mentored experiences for students.
Mature judgement and the ability to work constructively and pleasantly with people. Decision making and delegation skills.

What we offer in return:
This position comes with fantastic benefits, including:
401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Generous vacation and sick time, plus 13 paid holidays
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long term disability benefits
Paid parental and maternity leave
Wellness program
Free on-campus parking
Free UTA passes for employee, spouse, and qualified dependents
Discounts at the BYU Store and for many events at BYU

Employee Class: Administrative

Work Location: Provo Campus

Environment: General office or other equivalently good environment

Physical Exam Required: N

Desired Start Date: As soon as possible

Job Close Date: 11/15/2024

Pay Level: 51

Approximate Starting Salary: $59,000 - $73,500

Documents Required at time of Application:

Required: Resume
Optional: Cover Letter, Letter of Recommendation 1

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!