November 7, 2024

Brigham Young University

Provo

Assistant to the Dean

Why work at BYU?
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the university's mission: "To assist individuals in their quest for perfection and eternal life."
Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth, all situated within a beautiful and historic campus, make it hard to imagine a more inspiring place to work.

Assistant to the Dean
This position provides high-level administrative support to the Dean and to the Assistant Dean for Advancement for the of the BYU Marriott School of Business. This position requires strong organizational skills, emotional intelligence, strategic thinking, initiative and proactivity along with technical proficiency, adaptability and flexibility. There is a strong need for careful treatment of proprietary information and complex situations. This position reports directly to the Dean of the BYU Marriott School of Business and requires a high degree of professionalism, initiative, and diplomatic skill in representing the Dean's Office to internal and external constituents.
United by our common primary identity as children of God, BYU values equal opportunity. We also value and embrace the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts of each member of the BYU community and the richness and strength they bring in helping create and support an environment of covenant belonging centered in Jesus Christ. Candidates with experience in and commitment to mentoring students from a variety of backgrounds are encouraged to apply.

What you'll do in this position:

Serve as the primary point of administrative contact for the Dean's Office, liaising with university offices and external entities.
Manage the Dean's calendar, scheduling meetings, appointments, and public engagements.
Plan and execute business travel arrangements, including logistics and expense reconciliation.
Draft Correspondence and manage communications with various stakeholders.
Organize the annual Dean's Strategy Retreat and other key events, coordinating logistics and team-building activities.
Supervise, train, and evaluate front-desk student employees, ensuring they represent the BYU Marriott School with professionalism.
Assist with hiring and training student TAs, prepare course materials, and support guest interactions for courses taught by the dean.
Contribute to the planning and execution of significant college events, including the annual NAC Fall Conference, Distinguished Alumni Achievement Award events, and BYU Marriott Convocation exercises.

What qualifies you for this role:
Required

A firm commitment to the mission of BYU
Bachelor's degree and four years of administrative support experience, with at least two years of experience supporting a senior-level leader, or, six years of relevant administrative support experience with at least two years of senior-level leader support experience (without a bachelor's degree), or an equivalent combination of education and experience.
Maturity and good judgment in exercising discretion and professionally handling matters requiring confidentiality and sensitivity.
Proficiency with Microsoft Office (Word, Power Point, Excel, Outlook)
Excellent communication skills, including writing, editing, and proofreading skills.
Strong organizational skills, including a demonstrated ability to successfully manage multiple concurrent projects, to prioritize, and to manage workflow to meet deadlines.
Flexible availability as dictated by the needs of the dean, including the ability to respond to time sensitive requests even if they come outside of normal business hours.

Preferred

Bachelor's degree and four years of administrative support experience, with at least two years of experience supporting a senior-level leader.
Extensive knowledge of university organization, infrastructure, policies, procedures, key personnel, and university information systems.
Project management skills
Demonstrated ability to manage, mentor, and successfully utilize the capabilities of student employees by providing them with meaningful work assignments that will promote their professional growth.

What we offer in return:
In addition to our competitive pay structure, this position comes with fantastic benefits, including:

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long term disability benefits
Paid parental and maternity leave
Wellness program
Free on-campus parking
Free UTA passes for employee, spouse, and qualified dependents
Discounts at the BYU Store and for many events at BYU

Employee Class: Administrative

Work Location: Provo Campus

Environment: General office or other equivalently good environment

Physical Exam Required: N

Desired Start Date: As soon as possible

Job Close Date: 11/15/2024

Pay Level: 50

Approximate Starting Salary: $51,000 - $66,500

Documents Required at time of Application:

Required: Cover Letter, Resume
Optional: Letter of Recommendation 1

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!