Job Opportunities in United States

Major Job Duties

• Answers telephone and greets visitors; provides information and assistance; drafts correspondence; resolves complaints; refers service requests to appropriate departments; provides information on Town services and functions
• Organizes and maintains the Town Manager's calendar.
• Provides secretarial and administrative support to the Town Manager and Select Board
• Schedules Select Board, committee, and departmental meetings and appointments.
• Prepares notices of public meetings; confirms dates with a variety of boards and committees; posts notices on Town website and bulletin board; emails notices.
• Prepares associated paperwork for Select Board meetings and work sessions; publishes legal notices; copies and distributes minutes.
• Posts various Town board and committee meeting agendas and minutes on the town website.
• Maintains board room and conference room schedules.
• Maintains the Town website home page, the Town Manager and Select Board pages, and provides overall website management and administration.
• Processes banner requests.
• Works with other departments in posting information related to special events.
• Maintains list of board and committee members and term expiration dates.
• Assists with accounts payable functions.
• Processes incoming and outgoing mail for the Town Manager and Select Board; copies and distributes materials for the Town Manager.
• Performs related duties.

Minimum Qualifications

• H.S. Diploma (minimum). College degree desirable. Knowledge and level of competency commonly associated with completion of specialized education and/or training in the field of work; AND
• One to three years experience performing substantially similar work. OR
• The equivalent combination of education, training and work experience sufficient to excel at all facets of the position.

Knowledge and Skills Required

• Knowledge of modern office practices and procedures.
• Knowledge of town and departmental policies and procedures.
• Knowledge of municipal budget management and accounting principles.
• Skill in using computers and office productivity and accounting software.
• Skill in prioritizing and organizing work.
• Skill in providing customer service.
• Skill in building and maintaining collegial and effective working relationships with supervisor, co-workers, elected officials, board and committee members, and the general public.
• Skill in oral and written communication.
• Skill in maintaining files and records, including confidential personnel data.
• Skill in managing and updating website content
• Skill in using standard office equipment.