Administrative Assistant (part-time)

November 7, 2024

Annunciation Church & School

Saint Hedwig

PART TIME

Description: Employment Status: Part-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: Monday – Friday (10am - 2pm) subject to change/ 20 hours per week
Reports to: Pastor
Summary:
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Position Responsibilities:

Answers and transfers phone calls, screening when necessary
Maintains filing systems as assigned
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Coordinates and schedules travel, meetings, and appointments
Prepares agendas and schedules for meetings
Records and distributes minutes or other records for meetings
Maintains office supplies and coordinates maintenance of office equipment
Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
Performs other duties as assigned.

Requirements: Minimum Qualifications:
Education:

High school Diploma or equivalent
Associate’s degree preferred

Experience:

At least four (4) years’ experience of working in an administrative role providing direct support
Bilingual in Spanish and English preferred

License and Credentials:

Reliable transportation
Valid driver license
Valid vehicle insurance

Minimum Knowledge and Skills:

Experience with computer software and Microsoft Office Applications;
Must be detail oriented, organized, self-motivated, work well independently and on a team;
Must have good written and verbal skills;
Must have good critical thinking and problem solving skills.

Physical Demands:

Office job at parish
Must be able to remain in a stationery position 80% of the time.
Operates a computer and other office machineries such as copy machine, fax/printer.
Occasional lifting 10-20 pounds.
Physical use of telephone.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.
The Archdiocese of San Antonio is an Equal Opportunity Employer.

We regret to inform you that this job opportunity is no longer available