November 15, 2024

SCI Shared Resources, LLC

Falls Church

FULL TIME

Administrative Assistant (Full Time)

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Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
JOB RESPONSIBILITIES

Schedules meetings
Makes travel arrangements
Plans events
Completes management expense reports
Responds to inquiries in writing and or verbally
Pulls monthly reports
Enters contract details into information system and maintains other related documents
Orders and checks memorial to ensure accuracy
Processes annual funeral home and cemetery license renewals
Codes and scans invoices
Processes accounts payable and other accounting support transactions
Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
Schedules call-in appointments for Sales
Files and maintains customer information
Maintains office and facility supplies as well as fax machines, copiers and network printers
Prepares daily schedules
Administers HR processes including new hire paperwork, background checks and bonus processing
Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
Trains others on policies, procedures and new company initiatives
Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS
Education

High school diploma or equivalent

Experience

3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
Ability to handle confidential and sensitive information with discretion
Effective communication skills, both orally and in writing
High level of compassion and integrity
Ability to follow instructions and work with minimal supervision

Postal Code: 22042
Category (Portal Searching): Administration and Clerical
Job Location: US-VA - Falls Church
Job Profile ID: F00200
Time Type: Full time
Location Name: National Funeral Home - Northern Virginia PCC & Crematory - OH Terr Washington/Baltimore - OH Mkt Northern Virginia - OH Mkt Maryland/DC