Administrative Assistant (Espanol)

November 7, 2024

The Amlon Group

Port Arthur

FULL TIME

The Amlon Group is an environmental solutions company, on a mission to redefine sustainability in waste management. We help our customers find effective, cost-saving, and environmentally sound solutions to their specific industry's needs and challenges. One of our facilities, Amlon Golden Triangle, formerly Eco Werks, stands as an industrial waste-to-value processor, specializing in a spectrum of services including wastewater treatment, industrial equipment cleanout, and oil recovery is looking for a bilingual Administrative Assistant.
Responsibilities:

Be the face of the company. Will answer all inbound calls and greet all visitors.
Receive and ship packages.
Will ensure plant is in good shape.
Assist HR, Safety, and various departments.
Completes a broad variety of administrative tasks for Plant Management team including managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for travel-related meetings.
Assists in the preparation of presentations (Power Point, MS Project – as needed), including related materials, and organizes files (hard and soft copy) for maximum utilization.
Provides bridge for smooth communication between internal departments, demonstrating leadership required to maintain credibility, trust, and support with Plant Management team.
Prepares expense reports, purchase requisitions and other miscellaneous forms
Prepares memorandums outlining and explaining administrative procedures and policies to supervisory personnel and monitors compliance
Arranges programs, events, and conferences by arranging for facilities and caterers, issuing information/invitations, coordinating speakers, and controlling event budget.
Creates and maintains databases and spreadsheet files

Experience and Skill Requirements:

High School Diploma
Net Suite experience is ideal
At least five years’ experience within a receptionist or Administrative Assistant role
Demonstrated proficiency in Microsoft Office Suite including Word, Excel, Power Point and Outlook, experience in Visio and Hub Spot
Must have the ability to manage diverse volume of work and manage appropriate priorities
Able to remain extremely professional, composed and competent in multi-task, rapid change environment
Proven discretion with highly confidential information/documents
Excellent written and verbal communication skills with the ability to professionally interact with all levels of the organization
Exceptional attention to detail
Solid experience with scheduling and travel coordination
Demonstrated ability to use professional concepts and company objectives to resolve complex issues in creative and effective ways
Ability to exercise judgment in selecting methods and techniques for obtaining results
Flexibility in work schedule for crunch periods is required

Physical Requirements and Workplace Conditions:

The employee must be able to lift and/or move up to 20 pounds.
Employee is required to sit, stand, walk for extended periods.
Travel will be required if needed to visit company locations across multiple states. Travel by car and airplane will be required.
The work environment characteristics described here are representative of those an employee will encounters while performing the essential job functions of this job.
This position works in a typical office environment and will be required to be outdoor in the plant from time to time as needed. Safety glasses and closed toe shoes are always required when in the plant or warehouse.
The noise level in the work environment is typically moderate.

The Amlon Group is an equal opportunity employer. Applicants will be considered for positions without regard to race, color, religion, age, gender, sexual orientation, national origin, genetic information, disability status or any other status protected by applicable law.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Schedule: