November 15, 2024

Focused Management, Inc.

Springfield

CONTRACT & FULL TIME

Administrative Assistant - Defense Travel System (DTS) & TS/SCI required!

FOCUSED MANAGEMENT, INC.
POSITION: Administrative Assistant (AA)
DEPARTMENT: Administrative
Active TS/SCI security clearance is required!
GENERAL REQUIREMENTS:
The Administrative Assistant will support a variety of NGA offices not requiring the higher labor category of Executive Assistant. The Administrative Assistant independently accomplishes more of the general or routine office administrative tasks. The Administrative Assistant should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and more challenging than other tasks. This position requires 100% on-site support.
Minimum Requirements (Mandatory)

Must have an active TS/SCI security clearance.
Must have Defense Travel System (DTS) and Calendar Management skills and experience
Prior experience as an administrative assistant administratively supporting lower-to-mid management levels of an office.
Proven experience as an administrative assistant supporting routine administrative requirements.
Capable of handling moderate workloads effectively coordinating with multiple resources, and multitask in a fast-paced environment that may often have competing priorities with minimal assistance.
Strong communication skills both verbally and written.
Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.
Excellent communication skills, both oral and written.
Ability to communicate with others in a professional and courteous manner.
Strong working knowledge and experience with Microsoft Office Suite
Prior DOD and/or NGA experience working in a related field.
Prior experience working with the military and understanding of the military services.

Desired Skills & Qualifications

Proficient working knowledge of the following corporate applications:
Defense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
Proficient with NGA correspondence manual
Working knowledge of NGA’s Records Management requirements
Prior schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this includes teleconferences.

Minimum Education & Work Experience

Bachelor degree and a minimum of two (2) years of Administrative experience, or
Associate degree and a minimum of four (4) years of Administrative experience, or
HS Diploma and a minimum of six (6) years+ of Administrative experience.

Focused Management, Inc. is an equal opportunity employer committed to diversity in the workplace
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.
Job Types: Full-time, Contract
Pay: $73,000.00 - $75,000.00 per year
Benefits: