November 18, 2024

Suna Solutions

San Diego

CONTRACT

Administrative Assistant

Job Title: Administrative Assistant
Pay rate: $20-$24/hr on W2
Duration: 6 months (with potential to extend)
Location: Hybrid - San Diego, CA 92111
Schedule: Initially 7:30 AM–4:30 PM or 8:00 AM–4:00 PM
POSITION SUMMARY
The Administrative Assistant, Regional Office plays an important role in the organization by performing a number of activities related to the company’s Retail Administration functions. The role is primarily responsible, under general supervision, for performing full administrative and clerical duties of a confidential nature for executive and senior-level management within the Retail Administration department.
ESSENTIAL FUNCTIONS

Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail support and distribution, file creation and maintenance, and filing.
Prepare and modify reports, memos, letters, agendas, and other documents and deliverables, using word processing, spreadsheet, database, or presentation software.
Work closely and effectively with the executives and department managers in functional service area(s), performing various administrative duties upon request, and other special projects.
Receive and review escrow withhold approval and release requests; respond to related inquiries, and prepare and distribute escrow withhold checks.
Receive visitors and calls for the executives and department managers in functional service area(s); provide information by answering questions and requests.
Respond to requests for system updates related to appraisal, wire, and flood inputs.
Process monthly invoices for payment to various vendors.
Arrange detailed travel plans and itineraries for travel.
Coordinate and schedule appointments/conference calls for RA; set-up and reserve meeting space, respond to and create calendar requests. Perform other administrative duties as assigned.

QUALIFICATIONS

High school diploma or equivalent required, some college-level business courses preferred, along with a minimum of three years of experience as an administrative assistant supporting multiple managers.
Prior experience in Mortgage lending, Finance, or similar field strongly preferred.
Passionate about delivering excellence in customer service.
High levels of diplomacy, tact, and confidentiality a must.
Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing; especially in the face of resistance or setbacks.
Ability to demonstrate patience and professionalism when interacting with both internal and external customers.
Ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills required; excellent spelling, grammar, and punctuation skills.
Highly organized and detail oriented; ability to work in a fast-paced, metrics-driven environment required.
Proficiency with data entry, Microsoft Word, Excel, and Power Point required.
Familiarity with making travel arrangements, including booking airfare, hotel arrangements, and rental car reservations.
Ability to type 60-70 wpm.
Thorough knowledge of voicemail and e-mail systems.
Ethical, with a commitment to company values.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.
REQUESTING AN ACCOMODATION
Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.
If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at 1 (888) 223-4788, send us an email or speak with your recruiter.
PAY TRANSPARENCY POLICY STATEMENT
Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington.
Job Type: Contract
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Experience:

Mortgage lending: 2 years (Required)
Administrative: 3 years (Required)
Microsoft Suite such as Outlook, Excel, Word, Power Point: 2 years (Required)
Photocopying, faxing, mail support and distribution: 2 years (Required)

Work Location: In person