November 6, 2024

Epiq Systems, Inc.

Nashville

FULL TIME

Administrative Assistant

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

Join our prestigious law firm client in Nashville as an Administrative Assistant supporting the Chief Human Resource officer (CHRO). We are seeking a proactive individual, with a commitment to exceptional client service, professionalism, and adeptness in engaging with executives, attorneys, staff and clients at all levels Your role will encompass handling confidential information with maturity, judgement and discretion. This position will work in an office 5 days/ week. It is not eligible for hybrid or remote.

Responsibilities

Provide comprehensive administrative support to the CHRO.
Collaborate closely with the office administrative team, including HR, Recruiting, & Management.
Manage the CHRO’s calendar and assist with travel arrangements as necessary.
Prepare expense reports and process invoices.
Telephone support, schedule meetings and coordinate conference calls.
Provide administrative support to ensure efficient office operations: ordering business cards, updating maps, tracking expenses.
Skilled in MS Office; Word, Outlook, Excel and Adobe
Create, revise, and format documents as per requirements.
Maintain both physical and digital filing system, including data entry and electronic file organization.
Assist with coordinating meeting logistics, including room setup and catering.
Draft reports and spreadsheets, particularly in relation to the office move and other projects.
Providing back-up support for the Receptionist when needed.
Maintain flexibility to meet deadlines and adapt to changing priorities.
Contribute to special projects as needed.

Qualifications

High school diploma required; some college preferred.
Demonstrated initiative, highly organized and detail oriented.
Possess strong interpersonal and time-management skills.
Excellent written and verbal communication skills
Strong technical skills: Microsoft Office Suite, Proficient with Excel, Chrome River a plus
Comfortable with calendar management and scheduling.
Exemplary customer service and collaborations skills, with the ability to work well within a team.
Demonstrate initiative, independent thinking and creative problem solving.
Proven ability to work independently while maintaining a high level of efficiency.
Capability to handle multiple tasks simultaneously and see projects through to completion.
Ability to walk, bend, kneel, stand, and/or sit for an extended period.

The Compensation range for this role is 21.98 to 30.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.