Job Opportunities in Canada

Administrative Assistant

AY3 Administrative Assistant
Regular/full-time

Department of Transportation and Infrastructure
Highway Regional Operations, Western Regions
Brandon MB
Advertisement Number: 43167
Salary(s): AY3 $45,770.00 - $53,657.00 per year
Closing Date: September 18, 2024
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.
Department of Manitoba Transportation & Infrastructure is seeking a qualified individual to fill the position of Administrative Assistant, located in Brandon, Manitoba.

The Manitoba Government has a comprehensive benefit package which includes extended health care, health spending account, dentalcare, vision care, long term disability insurance, group life insurance, maternity/paternity leave, family related leave, and a defined pension plan (some pension plans allow for portability between the Civil Service Superannuation Board and employers).

To be considered for this competition you must submit the Resume and Cover letter.
Conditions of Employment:

• Must be legally entitled to work in Canada

• Requires efforts typical of an office environment

Qualifications:
Essential:

• Training in, and/or experience performing various administrative, clerical and reception type duties such as, but not limited to: word processing, process incoming and outgoing mail, receive and distribute information, filing, manage calendars, coordinate meetings, answer phones
• Experience with Microsoft Office (Word, Excel and Outlook)
• Strong written communication skills with experience drafting, proofreading, editing and/or formatting correspondence with a high degree of accuracy and attention to detail
• Strong organizational and time management skills with the ability to prioritize workloads and effectively manage tight deadlines
• Ability to work with highly sensitive material in a confidential and professional manner
• Proven customer support experience or experience as a Client Service Representative, including understanding of customer's needs and the ability to present information clearly and concisely
• Strong verbal communication skills
• Strong interpersonal skills with the ability to maintain effective working relationships with employees at all levels of the organization and external contacts
• Ability to work independently and solve problems

Desired:

• Degree, diploma or certificate in administrative or clerical support

Duties:
The Administrative Assistant provides comprehensive administrative support within the organizational unit that is necessary to allow the organization to perform its daily operations and meet client /stakeholder needs.
Duties may include monitoring management email, preparing meeting agendas, assisting with reports and documentation, drafting and editing documents, maintain filing systems, managing office supplies, scheduling appointments and travel, providing customer service, and handling Construction Orders, RFQs (Request for Quote) and RFPs (Request for Proposals), including bid quotations.

Apply to:

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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