Job Opportunities in Australia

Security Administration Officer
Level 4 and 5
$93,591 - $108,998 plus superannuation
ABOUT US
ASIS is Australia’s overseas secret intelligence collection agency. Its mission is to protect and promote
Australia’s vital interests through the provision of intelligence services as directed by the Government. Its
work can involve collecting intelligence relating to national security, international relations and economic
issues. It also contributes to Australia’s coordinated national efforts against terrorism, proliferation of
weapons of mass destruction, and trans-national issues such as people smuggling.

ASIS is a diverse and inclusive workplace, where our people are empowered through authenticity and a
sense of belonging to achieve their potential and contribute to a shared purpose and mission. We seek to
reflect the community we serve, and welcome applications from Aboriginal and Torres Strait Islander
peoples, women, people with a disability, neurodiverse, people from culturally and linguistically diverse
backgrounds and those who identify as LGBTIQA+.


ROLE


The Security Admin Officer position is part of a busy team responsible for undertaking security clearance
maintenance activities. You will be responsible for general administrative support and coordination of
documentation relevant to maintaining security clearances. Security-related experience is not required -
ideal candidates will enjoy working in a fast-paced environment with the ability to multi-task. The successful
applicant will receive relevant on-the-job training to exercise discretion and sound judgement in providing
general security advice to stakeholders based on legislation and policy.

You are required to organise workflow and make sound decisions relating to the development and delivery
of the security clearance maintenance capability. The role involves liaison with internal and external
stakeholders, with successful candidates being expected to follow set processes and work well as part of a
team.

All applicants engaged through this recruitment process will ultimately transition to ASIO’s Top Secret –
Privileged Access Vetting Authority. While the exact timing cannot be confirmed, we anticipate this
occurring within the next two years. Please consider this before completing your application.


This role is office based in Canberra.
LEVEL 4:

KEY RESPONSIBILITIES AND TASKS
The following is an overview of key responsibilities and tasks:
Work as part of a team contributing to the development and delivery of the clearance
maintenance capability;
Accurate data entry and maintenance of digitised records;
Contribute to compliance, including risk management and mitigation;

Provide general security advice to internal and external stakeholders which aligns with best
practice, policy and legislation;
Support best practice workflows within the team.

CORE SKILLS
The following is an overview of skills required to succeed in the role:
Good organisation skills and attention to detail;
Effective written and verbal communication skills;
Ability to follow processes, multi-task and adapt to changing priorities;
Ability to work independently and as part of a team.


LEVEL 5:

KEY RESPONSIBILITIES AND TASKS
Work under limited supervision as part of a team contributing to the development and delivery of
the clearance maintenance capability;
Contribute to compliance, including risk management and mitigation;
Provide professional advice and recommendations to internal and external stakeholders on security
risk mitigation which aligns with best practice, policy and legislation;
Develop plans and objectives to support best practice workflows within the team;
Contribute to reporting for key internal and external stakeholders.

CORE SKILLS
Highly-developed organisation skills with good attention to detail;
Effective written and verbal communication skills;
Ability to multi-task and adapt to changing priorities;
Ability to work independently and as part of a team.

EDUCATION, QUALIFICATION AND EXPERIENCE REQUIREMENTS
There are no formal educational requirements for this role however the following will be highly regarded:
Experience encompassing the Core Skills outlined above.
Familiarisation with the Protective Security Policy Framework.


We are dedicated to building a diverse and inclusive workforce, so if you are excited about this role but
your past experience doesn’t align perfectly, we encourage you to apply.



SELECTION CRITERIA
Candidates are not required to provide a separate written response to the ILS capabilities (below), however,
candidates are encouraged to consider the capabilities in preparing their application, as each candidate will
be assessed on their ability to demonstrate behaviours aligned to the capabilities for the position.
For more information on the ILS, tips on applying for jobs in the Public Service, go to the APSC website found
at www.apsc.gov.au.
Supports Strategic Direction
Supports shared purpose and direction;

Thinks strategically;
Harnesses information and opportunities; and
Shows judgment, intelligence and common sense.


Achieves Results
Identifies and uses resources wisely;
Applies and builds professional expertise;
Responds positively to change; and
Takes responsibility for managing work projects to achieve results.


Supports Productive Working Relationships
Nurtures internal and external relationships;
Listens to, understands and recognises the needs of others;
Values individual differences and diversity; and
Shares learning and supports other.


Displays Personal Drive and Integrity
Demonstrates public service professionalism and probity;
Engages with risk and shows personal courage;
Commits to action;
Promotes and adopts a positive and balanced approach to work; and
Demonstrates self-awareness and a commitment to personal development.


Communicates with Influence
Communicates clearly;
Listens, understands and adapts to audience; and
Negotiates confidently.


Job Specific Requirements
Demonstrated experience and education relevant to the role.

HOW TO APPLY
Applicants will need to apply ONLINE via our website.
Applicants will required to attach a resume and submit a maximum 500 word pitch outlining their relevant
experience, skills and knowledge to perform the duties of the role.
Applicants are encouraged to consider the capabilities when preparing their application, as this will form
the basis of selection assessment. For more information and tips on applying for jobs in the Public Service,
search ‘Joining the APS’ at www.apsc.gov.au.

APPLICATIONS CLOSE: Monday 28 October 2024

ELIGIBILITY
Candidates must be Australian citizens.
The successful candidate will be required to obtain and maintain the highest-level security clearance.

REASONABLE ADJUSTMENTS
All requests for reasonable adjustments will be considered and managed in consultation with you. We will
continue to ask you if you require reasonable adjustments at each stage of the process. If you are successful
in gaining employment, reasonable adjustments can also be made available to you in performing your role.
WHAT HAPPENS NEXT?
You may receive a SMS requesting you to complete online testing. Please ensure you complete this as
your application will not be progressed otherwise.
Please do not tell anyone about your application with our organisation at this stage of the process as doing
so may harm your suitability for employment with us.
A merit list will be established for candidates who are suitable and will remain valid for a period of 18
months.
We thank you for the time and effort you have put into your application; however we are unfortunately
unable to provide feedback to unsuccessful candidates.