Job Opportunities in Australia

Job description

Agency Department of Infrastructure, Planning Work unit Housing Property Services

and Logistics

Job title Executive Information Coordinator Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 40014 RTF 305505 Closing 03/10/2024

Contact officer Peter Lilliebridge on 08 8935 7608 or peter.lilliebridge@nt.gov.au

About the agency www.dipl.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=305505

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide a high level of confidential, administrative and secretarial support, including management of the daily business of

the Executive Director and extended co-ordination and support to the Housing Program Office.

Key duties and responsibilities

1. Provide executive level assistance to the Executive Director, including drafting correspondence, following up on actions,

preparation of minutes, coordination of meeting papers, monitoring a number of email accounts, screening of telephone

calls and visitors, electronic diary management, travel arrangements and records management.

2. Coordinate and assist in the preparation of Legislative Assembly Briefs, Ministerials and Cabinet Submissions, meeting

papers and briefings, general correspondence and reports.

3. Provide records management support to the Unit and track all requests for information to ensure timeframes are met.

4. Purchase goods and services for the Unit, including office supplies and meeting and events venues and assist with the

coordination of the Unit’s financial and budget information.

5. Develop and maintain strong relationships with all levels of staff within the Department and external agencies and

organisations.

6. Provide support as required to the Directors and staff in the Unit and assist in the day to day operations of the Unit.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to an Executive Director, including managing calendars,

scheduling meetings, handling correspondence and maintaining confidential files and records.

2. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and

verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.

3. Reliable, highly motivated and able to work within a small team environment and without direct supervision.

4. Demonstrated high level of diplomacy, integrity, confidentiality and tact in dealing with a range of individuals and

organisations within all levels of government and outside organisations.

5. Organisational skills of a high order with the ability to set priorities, work under pressure, plan for alternatives and

complete tasks within required timeframes.

6. Demonstrated ability to respond positively to change with a commitment to ongoing improvement.

Desirable

1. Knowledge of the agency's functions, policies and legislation in particular the Housing Program Office.

2. A current Northern Territory Driver's Licence.