Job Opportunities in Australia

Job description

Agency Department of Corporate and Digital Development Work unit Various work units

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 68240414 RTF 305689 Closing 28/10/2024

Contact officer Gary Carpenter on 08 8982 1790 or gary.carpenter@nt.gov.au

About the agency https://nt.gov.au/ | https://dcdd.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=305689

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the

OCPE website.

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination and

Ministerial Liaison support.

Context statement

Applicants are being assessed for suitability to perform the role of Executive Assistant for generic roles across the Northern Territory

Government. Successful applicants will be offered either available vacancies or have their details retained in the Standardised Role and

Recruitment (SRR) talent pool for future vacancies.

Key duties and responsibilities

1. Provide comprehensive administrative support to an executive which may include:

• Providing high-level administrative, secretariat and Ministerial liaison support, including minute taking, drafting high level

communication and providing logistical support to working groups, committees and events/functions.

• Monitoring all communication channels in and out of the Executive’s office, including email and diary management, scheduling

meetings and travel arrangements

• Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective and

efficient workflows within the unit

• Managing a range of procurement functions including travel arrangements, purchasing and processing credit card transactions
• Supporting working groups, committees and for events/functions the Executive / work unit is involved with.

2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff within the

agency, the Minister’s office, external stakeholders and the general public.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars, scheduling

meetings, handling correspondence and maintaining confidential files and records.

2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and Power Point) and record management systems with a willingness

to adopt new technology.

3. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally) with a

diverse group of stakeholders and build positive working relationships with other executives and staff.

4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the flexibility to

handle changing priorities and work independently with minimal supervision.

5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements.

Further information

Under the Standardised Role and Recruitment program applications found “suitable but unsuccessful” may be given future consideration

for identical vacancies in the Northern Territory Public Sector. Applicants not wishing for future consideration may opt out if contacted

by Workforce Services.

Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees. CF 4 outlines

what capabilities are required for this vacancy. The CF is available here.