Job Opportunities in Australia

Job description

Agency Department of the Attorney-General Work unit Strategic Policy Division

and Justice

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 46237 RTF 305529 Closing 01/10/2024

Contact officer Samantha Baker, Director Legal Services Coordination on 08 8935 7877 or Samantha.baker@nt.gov.au

About the agency https://justice.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=305529

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website

Primary objective

Ensure the provision of a quality secretarial and administrative support service to the Executive Director Strategic Policy

Coordination.

Context statement

The Strategic Policy Coordination Division is newly established in the department and is responsible for leading and coordinating

strategic policy development and implementation, legislative change, strategic communication, evaluation and statistics for the

department. The Division comprises of five units which together services the whole department’s strategic policy, communication,

legislative reform and monitoring and evaluation needs.

Key duties and responsibilities

1. Provide high level secretarial and administrative support to the Executive Director of the Strategic Policy Coordination

Division.

2. Monitor all communication channels in and out of the Executive’s office, including email and dairy management, scheduling

meetings and travel arrangements.

3. Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective

and efficient workflows within the unit.

4. Managing a range of procurement functions including travel arrangements, purchasing and processing credit card transactions.

5. Supporting working groups, committees and for events/functions the work unit are involved with.

Selection criteria

Essential

1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,

scheduling meetings, handling correspondence and maintaining confidential files and records.

2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and Power Point) and record management systems with a

willingness to adopt new technology.

3. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally)

with a diverse group of stakeholders and build positive working relationships with other executives and staff.

4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the

flexibility to handle changing priorities and work independently with minimal supervision.

5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements.

6. Experience in electronic document and file management using record management packages.

Desirable

1. Knowledge of Ministerial and Cabinet document preparation, and an understanding of Ministerial and Cabinet procedures and

processes, or ability to quickly acquire such skills.

2. Experience with TRM and Sharepoint would be an advantage.

Further information

The successful applicant will be required to undergo a criminal history check. A criminal history will not exclude an applicant from

this position unless it is a relevant criminal history. A completed pre-employment form is to be submitted with your online

application, to assist the selection panel in assessing your application.