Job Opportunities in Australia

Job description

Agency NT Police Work unit Regional Crime Division

Job title Administration Support Officer Designation Administrative Officer 3

Job type Full time Duration Ongoing

Salary $66,773 - $71,746 Location Alice Springs

Position number 26592 RTF 307892 Closing 03/11/2024

Contact Janice Kershaw on 0419 173 131 or Janice.Kershaw@pfes.nt.gov.au

About the agency http://www.pfes.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=307892

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective

Provide a high level confidential administrative and secretarial support to the Superintendent of the Regional Crime Division, and

other police members within this division to enhance delivery of business services.

Context statement

The applicant will have significant experience in secretarial and administrative duties, high level of interpersonal and organisational

skills; including a high level of confidentiality and computer proficiently.

Key duties and responsibilities

1. Provide administrative assistance, advice and support to the Superintendent and team including phone coverage, mail, data

entry, minute taking and general word processing as required.

2. Manage incoming and outgoing correspondence for the Division utilising Northern Territory Government (NTG) and Northern

Territory Police (NTPOL) electronic systems to ensure efficiency and record keeping.

3. Provision of financial support to the Division, including minor procurement, preparing of purchase orders and processing of

invoices for payment as required.

4. Assist Superintendent with Divisional Projects including the compilation of documentation, managing related correspondence

and organise functions/ meetings involving multiple agencies and external parties.

5. Under the direction of the Superintendent, provide assistance and other administrative support duties throughout Division as

required.

Selection criteria

Essential

1. Demonstrated experience in providing highly confidential administrative and secretarial support service including working

knowledge of procurement procedures and principles.

2. Demonstrated experience in office procedures, and sound computer skills with experience in a range of computer software

including Microsoft Word, Outlook and Excel.

3. Strong organisational skills and ability to work under pressure while maintaining accuracy and attention to detail.

4. Effective interpersonal and communication skills demonstrating professionalism, tact, sensitivity and understanding and

respect for cultural diversity.

5. Ability to work as an integral member within a team environment and manage own workload, use initiative to set priorities and

demonstrate problem solving.

Desirable

1. Sound understanding of NTG and NTPOL electronic systems such as HPE Content Manager , Electronic Invoice Management

System (EIMS) and Expense8 (previously known as Electronic Card Management System, ECMS), TRIPS and Police Realtime

Online Management Information System (PROMIS).

2. Knowledge and understanding of the structures and roles of the NT Police, Fire and Emergency Services.

Further information

1. The successful applicant must consent to a Northern Territory Police Check of criminal records and intelligence data to confirm

they have no significant criminal history record.

2. The successful applicant may be required to provide administrative support outside of normal working hours.