Job Opportunities in Australia

Job description

Agency NT Police Work unit Office of the Assistant Commissioner

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 38840 RTF 307766 Closing 03/11/2024

Contact officer Tracey Gregory on 08 8901 0301 or tracey.gregory@pfes.nt.gov.au

About the agency www.pfes.nt.gov.au/Police.aspx

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=307766

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

TERTIARY QUALIFICATIONS.

Information for applicants - inclusion and diversity and Special Measures recruitment plans

Applications must be limited to a one-page summary sheet and detailed resume.

The NTPS values diversity and aims for a workforce that represents the community. The NTPS encourages people from all

diversity groups to apply for vacancies. For more information about applying for this position and the merit process, go to

the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website

Primary objective

The Executive Assistant is responsible for providing high level administrative support to the Assistant Commissioner,

ensuring all administrative duties are undertaken in a timely and professional manner.

Key duties and responsibilities

1. Ensure a professional and efficient approach to the management of services to Executive at all times.

2. Provide secretarial and administrative support to the Assistance Commissioner, including quality control of a variety of

correspondence (often confidential and sensitive), maintaining records, initiating follow up action to ensure that

deadlines are met, drafting correspondence, filing, screening telephone calls and visitors, scheduling appointments and

meetings, preparing and distributing publications and making travel arrangements.

3. Carry out projects, research issues and provide other assistance to Executive as required.

4. Organise conferences and meetings, including coordination and preparation of relevant papers, materials, minutes,

transcribing, audio visual requirements and catering.

Selection criteria

Essential

1. Proven effective administrative and secretarial skills at the executive level, including the ability to discern sensitive

matters, and respect and adhere to the requirements of confidentiality, impartiality and integrity.

2. Demonstrated high level interpersonal, oral and written communication skills, including with Executive staff.

3. Proven ability to participate as part of a team (and to work cooperatively) with senior management, staff members and

peers) in achieving divisional objectives.

4. Demonstrated organisational skills of a high order, including an ability to work under pressure and complete tasks within

required time frames, work independently and flexibly, be self-motivated, exercise initiative and attend to detail.

5. Experience in office procedures and systems including relevant experience in word processing/database/spreadsheet

and computer systems pertaining to the position with a high standard of keyboard/typing skills and proficiency in the

use of a Dictaphone and transcription.

Desirable

1. Experience with standard format of correspondence i.e., letters, Ministerial, Cabinet Submissions,

2. Experience with Content Manager (TRM) and Travel Request Information Processing System (TRIPS) or similar systems.

3. NT Drivers Licence is preferred but not essential.

Further Information

The successful applicant must consent to a check by Police of criminal records and intelligence data to confirm they have no

significant criminal history record.