October 23, 2024

Macquarie University

North Ryde

FULL TIME

School Administration Assistant

PRIMARY DETAIL

Work within a well-known Faculty
Full-time, fixed term for a period of 14 months (replacement for extended leave)
Supportive and collaborative team environment

The Faculty of Science and Engineering is currently seeking an Administration Assistant. The successful candidates will provide operational and administrative advice and services and contribute to the improvement of operational effectiveness across the Faculty.

Reporting to the School Operations Manager, you will:

Provide general administrative support to staff, including facilities management, office and IT equipment and website enquiries.
Organise and book travel for staff and higher degree research students conducting business travel.
Undertake transactional administrative activities across the full scope of school / faculty functions. This includes supporting purchasing, invoice payments and reimbursements.
Provide event coordination and administration.
Provide assistance with diary management, logistics, room bookings, travel, material preparation and/ or other administrative activities.
Provide administrative support and work with relevant stakeholders to update and maintain websites and Share Point sites as required.
Coordinate and participate in committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.
Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.
Respond to, or appropriately escalate, queries.
Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers in accordance with WHS and other University requirements.

About You

You will have previous experience in an administrative role and enjoy delivering operational and administrative support in a busy environment. You will have excellent attention to detail and be able to communicate and present information clearly to a wide variety of people. You will be a motivated and proactive self-starter who works well in a fast-paced environment and has a passion for customer service.

About Us

The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University’s first day, the Faculty now serves nearly 9000 students across all our programs.

To Apply

To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

Relevant qualification and/ or equivalent experience
Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines
Demonstrated experience providing high quality general and personal assistant/ administration in a complex working environment
Ability to work autonomously and collaborate effectively with other teams
Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders
Excellent attention to detail and a high level of accuracy
Good computer skills including Microsoft Office and a range of database management systems and applications

Enquiries: Theresa Han, School Operations Manager at

theresa.han@mq.edu.au

Salary package: Level 4 from $76,654 to $82,617, plus 17% employer’s superannuation

Appointment Type: Full-time, fixed term for a period of 14 months (replacement for extended leave).

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.

Applications Close:

08/11/2024 11:59 PM

Diversity and Inclusion

Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.

We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.