Job Opportunities in United States
September 4, 2024
University of Arizona
Tucson
FULL TIME
Registrar, Collections
Posting Number
req20462
Department
Ctr for Creative Photography
Department Website Link
https://ccp.arizona.edu/
Location
Main Campus
Address
Tucson, AZ USA
Position Highlights
The Center for Creative Photography (CCP) seeks an experienced Registrar, Collections. Reporting to CCP’s Head of Collections, the Registrar implements and utilizes best practices, policies, and procedures for accurate record keeping of objects in the CCP’s print collection and ensures the safe care of objects both in the CCP’s holdings and on loan. This position will join a newly established Collections Department – unifying management of fine prints and archives – at a moment of critical expansion of the Center’s frozen/cold storage facilities and on the cusp of the institution’s 50th anniversary in 2025.
Some evenings/weekends and occasional travel/international travel will be required. Valid driver’s license and passport—or the ability to obtain a passport—is required.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Duties and Responsibilities
Fine Print Collection Management
- Oversees the management and storage of the fine print collection.
- Administers object accessions including processing gift documents, IRS forms and appraisals, recording object information, photographing objects, determining proper housing for objects, and conducting annual inventories.
- Collaborates with the Head of Conservation on determining treatment, preservation, and care of the fine print collection; Orders supplies for object storage and collections care.
- Supervises management of the collections database, including data clean-up, staff training, and the creation of user guides and reports, and works with staff to ensure data standardization.
- Maintains current confidential valuations of art and works with University of Arizona Risk Management to ensure the appropriate fine arts coverage for the collection while on site and in transit.
- Travels nationally and internationally as courier as required to borrowing institutions to oversee unpacking, installation, condition reports, and/or repacking.
- Provides staff assistance to serve objects from the fine print collection to researchers.
Exhibition Management
- Works with CCP’s curatorial and conservation staff to coordinate traveling exhibitions, including loan agreements, transport, installation, condition reporting, insurance, and storage.
- Oversees all shipping needs for incoming and outgoing exhibitions, long-term and temporary loans. Schedules all art-related shipping, determines appropriate shipping methods, dates and packing needs, and determines crating needs for fabrication in concert with conservation staff.
- Collaborates with CCP’s curatorial team in the planning, scheduling, design, and production of all exhibitions as pertains to collection and loaned objects.
- Drafts and reviews loan agreements with lenders and participating institutions. Negotiates terms and monitors compliance and payment schedules.
- Assesses lender requirements and fees for loans, and negotiates terms in the best interest of CCP in consultation with Director. Communicates terms and special requirements of loans to appropriate staff and staff of participating institutions, and monitors compliance with such terms and conditions.
- Maintains facility reports; in conjunction with facilities management staff, monitors environmental conditions in galleries and vaults.
- Supports exhibition staff in the safe packing and handling of artwork during installation and deinstallation of exhibitions.
Service and Professional Development
- Participates in extra-departmental and University-wide projects, committees, and service to the CCP as relates to the position.
- Maintains professional relationships and contributes to knowledge of best practices and current developments in the field.
- Represents CCP as assigned at professional conferences and continues professional development through committee participation, publications, workshops, seminars, and/or conference presentations.
Administration
Knowledge, Skills & Abilities
- Assists with oversight of departmental budget, ordering supplies, creating and recording purchase orders, and processing invoices.
- Recruits and supervises volunteers, interns, and student workers.
- Serves as institutional contact for outside vendors and/or contractors.
- Contributes to stewarding donor and other stakeholder relationships, working closely with CCP’s director and other leadership positions and Arizona Arts’ philanthropy team.
- Additional duties as assigned.
- Excellent skills in diplomacy, negotiation, and written/oral communication with colleagues and external constituents (lenders, donors, etc.).
- Leading or participating in collaborative projects involving multiple stakeholders, demonstrating the ability to balance different interests and achieve common goals.
- Building and maintaining strong relationships with donors, lenders, and other external partners, showing an ability to manage and align their expectations with the museum’s goals.
- Knowledge of ethical standards and legal matters relating to the management of museum collections as well as the application of best practices and procedures for art handling, installation, storage, condition reporting, preservation, and basic conservation.
- Ability to work as part of a team and coordinate with peers; ability to set and accomplish goals and to meet deadlines through effective prioritization; ability to work independently and collaboratively in a team-oriented environment.
- Ability to perform long-range planning while retaining nimbleness; flexibility within a fast-paced and changing environment; effective work under pressure amidst shifting priorities; problem-solving and analytical thinking.
- Ability to work and communicate effectively with a diverse range of colleagues, collectors, donors, and others, including handling of sensitive financial and legal materials.
- Excellent computer skills with a willingness and facility to learn new software applications as required.
- Superb attention to detail.
Minimum Qualifications
- Bachelor's degree in art history, museum studies, or related discipline; or equivalent advanced learning attained through professional level experience.
- Minimum of 5 years of progressively complex museum registration experience or relevant work experience; or equivalent combination of education and work experience.
- Position requires flexible work schedule, including some evenings and weekends. The successful candidate must be able to provide their own transportation for errands.
- Valid passport—or the ability to obtain a passport—is required for occasional traveling.
- Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.
Preferred Qualifications
- Advanced experience with collections management software (Collection Space preferred).
- Experience at an academic museum or gallery; related experience in a museum or cultural heritage institution with significant photographic collections.
- Experience at a public university.
- Experience with or knowledge of grant writing and fundraising.
- MA in art history, museum studies, or related discipline.
FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1
Work Calendar
Fiscal
Job Category
Cultural Institutions
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$59,404 - $74,254
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum
$59404
Grade Range Midpoint
$74254
Grade Range Maximum
$89105
Career Stream and Level
PC3
Job Family
Collections Mgmt
Job Function
Cultural Institutions
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Katherine Mintie
kmintie@arizona.edu
kmintie@arizona.edu
Open Date
9/4/2024
Open Until Filled
Yes
Documents Needed to Apply
Curriculum Vitae (CV) and Cover Letter
Special Instructions to Applicant
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of Ameri Corps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
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