Job Opportunities in United States
September 17, 2024
The Law offices of Jose A. Palacio
Hartford
PART TIME & FULL TIME
Receptionist/Administrative Assistant
Full Time
Number of hires for this role: 1
Qualifications
The Law Offices of Jose A. Palacio is looking for a highly skilled Legal Administrative Assistant to join our immigration & personal injury law firm. A candidate who speaks Spanish or Portuguese is strongly preferred. Duties will involve answering phone calls, routing calls, resolving client questions, scheduling appointments and assisting clients and attorneys of the firm.
Our firm is a dynamic and respected Personal Injury and Immigration law firm in Connecticut and Florida (Immigration in Florida). We represent and defend our clients with the highest level of diligence and compassion. The successful candidate will mesh with the firm's culture and become an integral part of our success, mission, and continued growth. Intelligence, energy and kindness are three attributes that we value in our support team.
This position will collaborate with various internal departments to open, close and reactivate matters, generate inquiries and reports, track and enter time, prepare client bills, and respond to client billing inquiries, and complete submissions for expense reimbursements and check requests.
Responsibilities include providing high level administrative support to our immigration department; answering phones and liaising with clients; scheduling meetings and related meeting logistics such as drafting of agenda and minutes; assisting with invoicing and maintaining on-line billing info; understanding basic US immigration terminology and procedures, entering data on case & document management systems; docketing and tracking case deadlines; opening mail and entering critical information into multiple systems; finalizing detailed submissions to be sent to the Immigration Service; preparing expense reimbursement reports; and assisting with business development/marketing activities. Additional responsibilities include managing and organizing the attorney’s practice, including calendar management, scheduling travel arrangements, preparing correspondence and completing special projects as assigned. Immigration experience is not required.
Candidates must be detail-oriented, have excellent administrative, written and verbal cross-cultural communication skills; be a self-starter and have the ability to work independently; embrace technology changes; be resourceful and maximize tools to perform job duties efficiently; must be a team player; and, possess a strong interest in working with immigrants.
Candidates must have advanced skills in Microsoft Software programs, specifically in Outlook, Power Point, Word, Excel, and data management databases, have excellent grammar with high-level organizational skills and attention to detail. Experience with Zoom, Microsoft TEAMS and other similar communication platforms preferred. Spanish fluency (written and verbal) preferred but not required, and BA degree is a plus.
Schedule:
We are attending a limited number of in-person appointments with clients at this time and are relying on telephone and email. Our Legal Assistant is therefore an extremely important to our firm.
Job Types: Full-time, Part-time
Pay: From $16.00 per hour
Expected hours: 30 – 40 per week
Benefits:
Number of hires for this role: 1
Qualifications
- High school or equivalent (Required)
- Spanish Fluently? (Required)
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
- Very organized with strong attention to detail
- Ability to function independently in a fast-paced environment
- Fluency as a bilingual speaker in English and Spanish or English and Portuguese.
- Comfort with computers and technology
- Collegiate spirit
- Experience in reception or customer service is a plus.
The Law Offices of Jose A. Palacio is looking for a highly skilled Legal Administrative Assistant to join our immigration & personal injury law firm. A candidate who speaks Spanish or Portuguese is strongly preferred. Duties will involve answering phone calls, routing calls, resolving client questions, scheduling appointments and assisting clients and attorneys of the firm.
Our firm is a dynamic and respected Personal Injury and Immigration law firm in Connecticut and Florida (Immigration in Florida). We represent and defend our clients with the highest level of diligence and compassion. The successful candidate will mesh with the firm's culture and become an integral part of our success, mission, and continued growth. Intelligence, energy and kindness are three attributes that we value in our support team.
This position will collaborate with various internal departments to open, close and reactivate matters, generate inquiries and reports, track and enter time, prepare client bills, and respond to client billing inquiries, and complete submissions for expense reimbursements and check requests.
Responsibilities include providing high level administrative support to our immigration department; answering phones and liaising with clients; scheduling meetings and related meeting logistics such as drafting of agenda and minutes; assisting with invoicing and maintaining on-line billing info; understanding basic US immigration terminology and procedures, entering data on case & document management systems; docketing and tracking case deadlines; opening mail and entering critical information into multiple systems; finalizing detailed submissions to be sent to the Immigration Service; preparing expense reimbursement reports; and assisting with business development/marketing activities. Additional responsibilities include managing and organizing the attorney’s practice, including calendar management, scheduling travel arrangements, preparing correspondence and completing special projects as assigned. Immigration experience is not required.
Candidates must be detail-oriented, have excellent administrative, written and verbal cross-cultural communication skills; be a self-starter and have the ability to work independently; embrace technology changes; be resourceful and maximize tools to perform job duties efficiently; must be a team player; and, possess a strong interest in working with immigrants.
Candidates must have advanced skills in Microsoft Software programs, specifically in Outlook, Power Point, Word, Excel, and data management databases, have excellent grammar with high-level organizational skills and attention to detail. Experience with Zoom, Microsoft TEAMS and other similar communication platforms preferred. Spanish fluency (written and verbal) preferred but not required, and BA degree is a plus.
Schedule:
- Monday to Friday
We are attending a limited number of in-person appointments with clients at this time and are relying on telephone and email. Our Legal Assistant is therefore an extremely important to our firm.
Job Types: Full-time, Part-time
Pay: From $16.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- Paid time off
- Monday to Friday
- Weekends as needed
- High school or equivalent (Preferred)
- Microsoft Office: 1 year (Preferred)
- Paralegal: 1 year (Preferred)
- Spanish (Required)
- Hartford, CT: Relocate before starting work (Required)
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