Police Records-Digital Evidence Technician

September 9, 2024

Town of Firestone

Firestone

FULL TIME

One Full-time position and one Part-time position are to be filled. This position is open until filled.
Summary
Under the general direction of the Police Records Supervisor, the Police Records/Digital Evidence Technician represents the Police Department as the first point of contact and is responsible for liaising with internal/external customers, as well as providing information related to general inquiries, processing payments, processing police records, managing correspondence, managing the body-worn cameras, secure surveillance and in-car videos, ensure proper data storage and maintain security of all departmental records and other types of evidence collected by the Police Department. This position works with considerable independence, including written and verbal communications that may be complex or confidential in nature.

Click the links to view the Town of FirestoneEmployee Benefits BookletandSummary Document.

Essential Duties and Responsibilities:
The below list is intended to illustrate the responsibilities of the position and is not all-encompassing. The Town may change these duties at any time.

Reviews and processes Police Department records, files, and databases, to include, but not limited to, processing police reports, creating files with applicable paperwork; entering, retrieving, sealing, expunging, and archiving records as needed, and verifies CCIC/NCIC entries related to reports and cases
Provides excellent customer service as the first point of contact for the Police Department, assists residents in-person or by phone to provide services and information, solves routine problems, answers staff questions, and processes routine correspondence, explains digital evidence collection and security procedures to officers, the general public, and other agencies as requested
Performs records checks, copies police reports, and mails out requested reports to outside agencies and insurance companies in accordance with established regulations
Performs cashier functions using electronic processing equipment; reconciles cash drawer and prepares deposits, provides daily receipting documentation to the Finance department
Establishes and maintains traditional and electronic record-keeping systems and complies with all record retention policies of the Town, establishes appropriate procedures and processes to manage digital data in an orderly and compliant fashion
Assists with the entry, maintenance, retrieval, sealing, expungement, and archiving of records as needed
Serves as the point of contact and internal administrator for the digital evidence management system
Determines and troubleshoots unknown video and audio file types utilizing in-house and online resources to determine how to view and run files
Responsible for downloading, uploading, and archiving digital data for the department, performs tasks related to converting and properly formatting media from all camera software, catalogs, copies, reproduces, redacts, cuts, dubs, and distributes digital records and evidence media using computer software and web applications in accordance with Department policies and procedures, the CORA & CCJRA, and the Colorado Municipal Records Retention rules and regulations
Processes requests from the district attorneys office for case reports, duplicates complete case files of discoverable materials, and fulfills court requests for information pertaining to the docket, responds to requests for materials from investigators, defense attorneys, and the general public in accordance with Department policies and procedures, the CORA & CCJRA, and the Colorado Municipal Records Retention rules and regulations
Processes records releases regarding case reports at the request of other law enforcement agencies, Social Services, Department of Health & Human Services, public defenders, defense attorneys, victim advocates, military recruiters, insurance companies, news media, and individuals involved in or related to a case incident, in accordance with department policies and procedures, CORA, CCJRA, and the Colorado Municipal Records Retention rules and regulations
Provides support to officers in obtaining information on criminal histories, driving records, vehicle registration, and warrant information, enters CBI-required stolen/recovered property, warrants, vehicles, and other miscellaneous entries into CCIC/NCIC
Retrieves case file data for officer review for appearances at court proceedings, extracts detailed evidence obtained from audio and video media sources to assist investigations
Processes police impounds and notifies owner via mail, assists in the report approval process in the departments records management system database
Processes pet licenses
May testify in criminal or civil court or other public hearings to verify the integrity of evidentiary data collected or protocols followed for collection and redaction to authenticate such media
Conducts NIBRS validation and entry into the appropriate database
Executes the duties of the Police Property & Evidence Technician in their absence
May be assigned to manage small-scale projects within scope of authority
May assist the municipal court when court is in session; including the collection of payments and other court-related records tasks as needed
Establishes and maintains traditional and electronic record-keeping systems and complies with all record retention policies of the Town and in accordance with the Colorado Municipal Records Retention rules and regulations
Participates in ongoing training for personal and professional development

Knowledge, Skills and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The requirements listed below are representative of the knowledge, skills, and/or abilities required:

Knowledge of the Towns rules, regulations, policies, procedures and standard operating procedures
Knowledge of the laws, codes, regulations, and rules concerning discovery requirements
Knowledge of the principles and procedures of digital media evidence collection, processing, and storage
Knowledge of and ability to appropriately apply CORA and CCJRA to release police media
Working knowledge of police liability issues
Knowledge of policies, procedures and precedents pertaining to the retention and release of records to district attorneys or other agencies and the public
Ability to communicate effectively, both verbally and in writing, using professional etiquette
Ability to maintain confidentiality and exercise a high level of discretion working with sensitive information
Specialized knowledge of the equipment and processes involved with body-worn cameras, in-car videos, photographs, and audio files (telephone, radio, and other electronic devices)
Ability to work under high stress and exercise good judgment in demanding situations
Ability to employ patience and tact in dealing with internal/external customers
Ability to establish and maintain effective relationships with peers, superiors, court officials, suspects, witnesses, other law enforcement professionals and the general public
Ability to exercise initiative and to make sound, independent judgments
Strong writing, editing, and proofreading skills
Ability to exhibit attention to detail in the accuracy of names and numerical information
Ability to work both collaboratively and independently
Ability to multi-task, effectively organize assigned duties, manage time effectively, and work within deadlines
Ability to work in an environment with multiple interruptions and distractions
Ability to employ patience and tact in dealing with internal and external customers
Proficient in Microsoft Office Suite
Willingness to pursue ongoing educational/development activities as assigned

Education and Experience:

High school diploma or equivalent (GED) required, Associates degree or Bachelors degree in criminal justice preferred
One (1) year of experience in collecting and retaining digital evidence or police records for a law enforcement entity is required
Experience with organizational procedures and operating details of police records within a police department is preferred
Bilingual in English and Spanish preferred
An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered

Licenses/Certifications:

Valid Colorado Driver License and satisfactory driving record required
Must possess or be willing to obtain certification for the Colorado Open Records Act and the Colorado Criminal Justice Records Act within six (6) months of hire
Must qualify for FBI certification to access the Criminal Justice Information System; qualification includes no felony conviction of any kind
Must be able to pass a thorough background screening, including a polygraph, background examination and fingerprint background through the Colorado Bureau of Investigation (CBI) and the Federal Bureau of Investigation (FBI)
Must be a notary public or be willing to obtain within six (6) months of employment, and maintain throughout employment

Physical Activities:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Body Movement:
While performing the duties of this job, the employee is consistently required to sit, frequently stand and walk, use hands and fingers to handle, feel or operate objects, and occasionally stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms.
On rare occasions, the employee may be required to climb and balance. The employee must frequently carry, pull, push, or lift up to 25 pounds.
The employee must be physically able to operate various computers and office equipment successfully to fulfill the essential functions of this position.
Vision:
Employees must be able to consistently see with near and far acuity, depth perception, color vision, and field vision.
Hearing:
Employees must have the ability to hear, understand, and distinguish speech and/or other sounds (e.g., machinery, telephones, doorbell, alarms); communicate clearly and effectively; understand and be understood; be able to consistently engage in ordinary conversations.

Full-time employees enjoy a robust benefits package documented in the Town of Firestone Employee Benefits Bookletand Summary Document.In addition to those benefits, the Town extends supplemental benefits often overlooked as part of the total compensation package. Benefits listed here include supplemental employer-paid benefits as well as supplemental employee-elected-paid benefits.
Employer-paid supplemental benefits include:

Group Life Insurance
Short-Term & Long-Term Disability
Employee Assistance Plan
Paid Time Off
Extended Paid Leave (EPL)
Eleven (11) Paid Holidays
Sixteen (16) hours of Paid Volunteer Leave
HSA Contribution to Choice Plan HDHP
Employee Education Assistance/Reimbursement up to $2,000 annually
Membership to Firestone Anytime Fitness and Carbon Valley Recreation Center
Training and development for Certification and Licensure programs
National and/or Statewide Association Affiliation fees
Professional Retirement Assessment Assistance
Flu-Shingles-Covid Vaccination Clinics
Benefit Hub Employee Discount Program

You are also able to elect supplemental benefits at the employee's cost, which include:

Accident/Critical Illness and Hospital Indemnity Coverages (employee elected/paid)
Voluntary Life and AD&D Coverage for Employee/Spouse and Dependents (employee elected/paid)
Cyber Security Coverage through Norton Life Lock (employee elected/paid)
SPOT Pet Insurance (employee elected/paid)
Verizon discount program

In compliance with 41 CFR 60-2 The Town of Firestone provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, military service, or any other characteristic protected by applicable federal, state, or local laws and Town ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
The Town of Firestone expressly prohibits any form of unlawful harassment or discrimination. Any person with questions or concerns about the Towns practices relative to equal employment opportunities is encouraged to bring these matters to the attention of the Human Resources department.
The Town of Firestones Affirmative Action Plan manages and ensures that equal employment opportunities are available to all applicants and employees.

We regret to inform you that this job opportunity is no longer available