TARGET CLOSE DATE:
10/04/2024
Note: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.
Grade 24
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JOB SUMMARY:
The City of Hueytown is seeking to hire a Magistrate Supervisor to supervise the work of Magistrates within the municipal court system. Magistrate Supervisors also perform the work of Magistrates to include acting as a liaison between the municipal court and the public; receiving, recording, and responding to citizen complaints and questions; preparing for court trials or hearings by gathering and reviewing necessary documentation; conducting court trials and hearings; and assisting the judge during court proceedings by providing and recording information. Magistrate Supervisors are considered the chief officers of the municipal court administrative agency and are required to have or obtain a Magistrate certification approved by the Alabama Administrative Office of Courts (AOC). Work is performed primarily in a courtroom or office setting. Magistrate Supervisors report to executive-level municipal personnel (e.g., Mayor, City Manager, Municipal Clerk), and their work is reviewed for conformity with legal procedures and points of law.
ABOUT THE PERSONNEL BOARD OF JEFFERSON COUNTY MERIT SYSTEM:
The Personnel Board of Jefferson County (Personnel Board) Merit System is responsible for ensuring fairness and merit in hiring and promotion, avoiding favoritism or political influence. Our goal is to attract and retain qualified and professional employees for the public sector. The Merit System includes a wonderfully diverse set of city governments, ranging from smaller, community-minded towns to vibrant, bustling cities. Our network consists of nearly 8,000 dedicated public servants, who want to make a positive impact on our communities. We offer many rewarding careers, from public safety and city management to IT, healthcare, skilled trades, engineering and more.
A CAREER WITHIN THE MERIT SYSTEM:
The Merit System is unique as an individual typically only submits one application for a position (e.g., administrative clerk) and that single application can result in employment opportunities with potentially 23 different cities and agencies within Jefferson County, Alabama. These agencies range from the City of Birmingham and 16 surrounding suburban cities to the Jefferson County Commission, Department of Health, and three additional governmental agencies. In the Merit System, you can enjoy the security and benefits of a public sector job with growth potential. Whether you're passionate about public safety, technology, or anything in between, there's a place for you in the Merit System.
MINIMUM QUALIFICATIONS
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Alabama Municipal Court Clerk and Magistrate certification (AAOC certification).
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Experience overseeing municipal court legal proceedings (e.g., adjudication of court cases, managing legal risks, and overseeing the law enforcement criminal process).
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Ability to obtain NCIC certification within 6 months of employment.
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Experience accepting and/or reporting financial processes (e.g., cash receipts, reporting, and collections).
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Experience working with and/or developing programs for the court system (e.g., recidivism reduction, driving school, deferred prosecution).
PREFERRED QUALIFICATIONS
Preferred qualifications are experiences, education, and/or other job-related qualifications considered to be highly desirable by Merit System agencies. The preferred qualifications may be used by the hiring agency to identify applicants to invite to participate in subsequent selection processes.
TYPICAL JOB DUTIES
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Oversees alternative sentencing programs (e.g., Operation ABC and other Community Corrections Programs) by collaborating with local businesses and educational institutions in order to determine the structure, and leadership responsibility, and goals of the program(s) in order to reduce recidivism and substance abuse, increase community, and restore defendant to productive citizenship.
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Processes cases after court or hearing by entering information and documents into the case management software (i.e., electronic filling) and attaching physical case documents with the hard copies of the case in order to ensure cases heard by the judge are updated, rulings are recorded, and any fees paid are documented.
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Acts as a liaison between the municipal court and the public by receiving, recording, and responding to citizens’ complaints, requests, and questions either by phone or in person by providing general information on court cases (e.g., court dates, fees, and fines), retrieving and reviewing case files and other records, assisting individuals with completing required forms, or taking payments for court fees and fines in order to provide adequate services to and meet the needs of the public.
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Assists the judge during court proceedings by recording rulings, managing physical and electronic copies of case information, and providing information and assistance to defendants to ensure that applicable laws, rulings, and procedures are followed.
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Conducts hearings and prepares for trial by evaluating complaints, recording and reviewing witness testimony, reviewing police reports, and reading depositions in order to determine probable cause, issue arrest warrants, and set bail.
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Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.
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Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
COMPETENCIES
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Adaptability & Flexibility.
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Cognition, Learning, & Memory.
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Computer & Technology Operations.
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Leadership & Management.
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Mathematical & Statistical Skills.
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Oral Communication & Comprehension.
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Planning & Organizing.
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Problem Solving & Decision Making.
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Professionalism & Integrity.
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Researching & Referencing.
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Self-Management & Initiative.
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Teamwork & Interpersonal.
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Technical & Job-Specific Knowledge.
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Technical Skills.
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Written Communication & Comprehension.
CRITICAL KNOLWEDGES
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Knowledge of applicable federal, state, and city regulations, laws, policies, and procedures governing operation of a municipal jail.
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Knowledge of Code of Alabama, Title 13A (Criminal Code).
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Knowledge of Code of Alabama, Title 30 (Marital and Domestic Relations).
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Knowledge of Municipal Court systems and proceedings (e.g., City and local ordinances, amendments, proceedings, etc.).
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Knowledge of the Court Referral Program processes and procedures.
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Knowledge of principles involved in the management of staff/personnel.
WORK ENVIRONMENT
Work is conducted almost exclusively indoors in a court or office setting and involves use of standard office equipment, such as computer, phone, copier, etc. Employees may be required to work outside normal business hours to include holidays, weekends, and overtime and will work with unique populations such as angry citizens, violent or aggressive individuals, and indigent individuals.
PHYSICAL DEMANDS
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500, Option 1, prior to the target close date.
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best-qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics.
Employment decisions are made by the Merit System agency where the position exists. Each Merit System agency administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
For more information on this job description, please visit
http://www.pbjcal.org/employment/Descriptions
DISCLAIMER:
This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
ATTENTION Merit System Employees: Do not apply through this site.