Indian Housing Authority – Administrative Assistant - United States Jobs Opening

July 26, 2024

North Fork Rancheria of Mono Indians of California

North Fork

FULL TIME

Indian Housing Authority – Administrative Assistant

Full-time, non-exempt employee. Under supervision of the Executive Housing Director, the Administrative Assistant will perform a variety of administrative and clerical tasks related to housing programs and services, construction administration, and grant management. $39,576 – $57,354 per year, depending on experience.
Essential duties and responsibilities:

Assists in preparing construction scopes of work.
Assists with completing environmental reviews.
Assists with construction procurement.
Assists with preparing construction contracts including all required supporting documentation.
Assures compliance with construction contract provisions, including and not limited to: uniform guidance, procurement standards, certified payroll, and Indian Preference.
Assists in coordinating and scheduling of housing rehabilitations and other construction related activities.
Assists with construction status reports and site observations.
Communicates construction status with NFRIHA, contractors, subcontractors, vendors, consultants, and program participants.
Maintains files and documents related to construction activities.
Maintains vendor and subcontractor lists.
Assists with preparing construction safety training material for crew, files safety meeting reports, assures compliance with the construction safety policy, and coordinates additional trainings.
Attends meetings, workshops, and training sessions related to housing and community development and construction activities.
Reviews notices of funding opportunities.
Assists in preparing grant applications.
Assists with grant reporting and closeout documentation.
Assists with grant monitoring and compliance with implementations schedules and budgets.
Assists with NFRIHA real estate services program.
Assists with special projects or tasks.
Prepares monthly reports to Tribal Council.
Assists with other administrative tasks in support of Executive Housing Director, Project Manager, Finance Manager, Occupancy Manager, and Service Coordinator.

Benefit package includes health, life, and long-term disability insurance; paid time off; paid holidays; and employer match toward Individual Retirement Account (IRA).
All applicants must possess a valid California driver’s license and successfully pass a pre-employment drug screening and criminal background investigation. All applicants must have the ability to work with people from diverse cultures, ethnic and socio-economic backgrounds and must always maintain cultural sensitivity. Indian preference applies to those who are qualified. Equal opportunity employer. Drug and alcohol-free workplace. All employment is “at-will”. For an application package, please contact (559) 877-7360 or email dbarba@nfriha-nsn.gov. Cover letter and resume requested.
OPEN UNTIL FILLED

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