September 5, 2024

Chesterfield County Public Schools

Chesterfield

Human Resources Technician - Background Check

General Description

Performs work of routine difficulty applying knowledge in fingerprinting employees and applying policies and procedures from Virginia State Police/FBI, and state child protective services agencies. Tracks various data items both electronically and manually. Maintains personnel files for all non-contractual employees. Responds daily to individuals inside and outside of the organization.

Essential Job Functions

Schedules and fingerprints new CCPS employees utilizing Livescan fingerprinting and E-Verify.
Submits and receives data from the State Police/FBI and Child Protective Services for criminal background checks for employees and student teachers.
Retrieves fingerprint results, alerts supervisors and/or gives results to the administrator for action prior to work beginning.
Oversees the operation and maintenance of multiple fingerprinting stations throughout the division. Troubleshoots and trains as necessary. Coordinates with vendors on software updates.
Answers routine questions regarding employment policies and procedures. Screens visitors, phone calls and incoming mail.
Tracks Child Protective Services Forms, criminal history reports, tuberculosis tests, personnel documentation of TWA employees and other employment related forms. Reports issues and discrepancies to administrators.
Follows up with TWA employees and work sites for incomplete documentation and criminal background check issues.
Train employees on correct procedures for hiring TWA employees.
Assists in the Summer School Program in regards to personnel paperwork and background investigations. Requires travel to various locations for fingerprinting applicants.
Assists at job fairs as needed. Assist in prior preparation, set-up at site, and organization of materials. Fingerprints early contract candidates on-site.
Maintains up to date local, state and federal employment forms.
Performs miscellaneous duties i.e.; maintain notary public for departmental employees, order and maintain office supplies for various departments, processes work requests and new office software for computers and office machines, backup support for directors and personnel administrators as needed, etc.
Assists with Human Resources front desk coverage in the case of absences.
Notifies HR administrators and assistants about background results.
Tracks background appointments and results.
Performs other duties as required.

Budgetary Responsibility:

N/A

Report Preparation:

N/A

Equipment Operation:

Basic office equipment, computer and Fingerprint machine

Contacts:

State Police/FBI, Child Protective Services (across nation), other school systems, CCPS employees and applicants

Work Direction:

N/A

Supervision:N/A

Decision Making:

Functions independently within the policies of CCPS and Virginia State Police Fingerprinting Guidelines.

Formal Policy-Setting Responsibilities:

N/A

Physical Demands:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear. The employee is required to stand, walk, sit, stoop and/or kneel. Specific vision abilities include close vision and the ability to adjust focus.

Work Environment:

The employee regularly works in an office environment. The noise level is quiet to moderate.

Qualifications

Considerable knowledge of office practices and procedures, policies and school division programs. Working skill in operating personal computers. Demonstrated ability to maintain automated databases and provide routine reporting; edit work for proper grammar, spelling and punctuation; interpret and apply policies and procedures; communicate effectively both orally and in writing; exercise judgment and to work effectively with all levels of the organization and the public. Knowledge of records management.

Requirements

GED or High School Diploma. Skill and experience using Google Suite Software products.

Preferred: Experience with E-Verify. Experience in administrative support work in Human Resources strongly preferred.

An equivalent combination of training and experience that would provide the required knowledge, skills and abilities.

Applicants considered for employment must successfully complete the following background investigations/tests:

Federal Bureau of Investigation (FBI) Criminal History Investigation
State Police Criminal History Investigation
Child Protective Services (CPS) Investigation
Tuberculosis Screening/Test

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.