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Posting Details

The New Mexico Department of Public Safety (DPS), Administrative Services Division (ASD) is seeking a committed and driven individual to serve in the Finance Bureau as a Purchasing Agent-Advanced for Contract Support. ASD is dedicated to supporting the agency's vision of providing the highest quality of public safety services for the State of New Mexico and its mission to protect human life and property through the detection and prevention of criminal activity and enforcement of state laws.

The DPS ASD is looking for employees who want to utilize their existing skills, where they can expand professionally, be a reliable teammate, and thrive in a challenging environment. ASD works in tandem with various Divisions to provide administrative, financial, accounting, procurement, and other functions to assist with their operations. If you become a part of DPS ASD, you will quickly feel a part of this excellent administrative support team and see how your work impacts the safety of New Mexicans.
Why does the job exist?

The primary purpose of this role is to support the DPS Contract and Leasing Unit by assisting in the preparation and management of contractual and lease agreements, invitations to bid, requests for proposals, sole source contracts, purchase orders, and other related agreements and procurements that are essential for departmental operations. This position also involves managing W9 vendor relations, and serving as a mail room backup. Additionally, it assists with the preparation and tracking of purchase orders and payments for property and equipment leases.

This role supports daily procurement transactions within the Finance Bureau by auditing and processing internal purchase requisitions in accordance with the New Mexico State Procurement Code, the Department of Finance and Administration's Manual of Model Accounting Practices (MAPs), General Services Department guidelines, and department policies and procedures.
How does it get done?

The key responsibilities of this position include, but are not limited to:

• Preparing contractual agreements, which involves developing Scopes of Work and all relevant supporting documentation required by oversight agencies;
• Negotiating and routing contracts for review and approval;
• Creating and managing contracts within SHARE, the state's Accounting System.

Additional responsibilities include creating and auditing Internal Purchase Requests for contracts and other procurement activities, as well as conducting month-end and fiscal year open and closeout activities.
Who are the customers?

The customers include the Department's divisions, internal staff, external vendors, and oversight agencies.
Ideal Candidate

The customers include the Department's divisions, internal staff, external vendors, and oversight agencies.
Minimum Qualification

Bachelor's degree in Business or Accounting and Finance and two (2) years of experience in accounting, finance, purchasing, procurement and/or warehouse clerking. Substitutions Apply. See Substitution Table below.
Employment Requirements

The selected candidate will be subject to a national fingerprint based criminal record check, within 30 days of assignment. Continued employment is contingent upon remaining felony free, per Section 5.12.1.1 of the Criminal Justice Information Systems Security Policy. Possess and maintain a valid driver's license and a defensive driving course certificate from the State of New Mexico or must pass and receive the defensive driving certification within six months of hire.
Working Conditions

Work is performed in an office setting with exposure to Visual Video Display Terminal (VDT), extensive personal computer and phone usage, and extended periods of sitting. Must be able to lift 25 lbs. Working conditions for individual positions in this classification will vary based on each agency's utilization, essential functions, and the recruitment needs at the time a vacancy posted. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Supplemental Information

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Agency Contact Information: Marilee Gallacher (505) 394-5669 Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.