Job Opportunities in United States

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9/19/2024 (8:00 PM EDT)

24-05576

Administrative Specialist

Salary

$3,495.54 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Education & Labor Cabinet | Department of Workforce Development

Location

233 Ring Road
Elizabethtown, KY 42701 USA

Description

The Education and Labor Cabinet’s mission is to educate, prepare and train Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.

The Office of Vocational Rehabilitation empowers individuals with disabilities to maximize employment, achieve economic self-sufficiency and independence, and to contribute back to society. We also help businesses and employers recruit, retain and accommodate employees with disabilities.

We are seeking an Administrative Specialist to provide professional administrative support to internal staff and leadership related to an agency’s business operations. Performs duties involving general processes and procedures; and performs other duties as required.

Key Responsibilities:

• Cooperates and collaborates with assigned counselors and others if the need arises, to achieve goals.
• Prepares all necessary correspondence, reports, documents, and authorizations.
• Reviews, amends, and authorizes payment to vendors using appropriate budget, funding codes, and fee limits.
• Maintains consumer case information in the Case Management System (CMS).
• Assists in case progress from referral to closure via CMS and by monitoring case flow.
• Should questions arise from other assistants or consumers, will help to explain them in accordance with agency policy.
• Will assist with facilitating eligibility needs for counselors and management for all cases and the 60/90-day time frames for eligibility and Individualized Plan for Employment.
• Maintains case records in compliance with Federal and State Law.
• Assumes responsibility for and monitors the use of pro-card purchases.
• Submits requisitions for technology equipment and other equipment needed for consumers. Ensures confidentiality.
• Maintains professional communication with vendors, other employees, and partners.
• Generates reports consistently using CMS and other systems for counselors to ensure case compliance.
• Makes recommendations to counselors and management to avoid issues of non-compliance.
• Performs other duties as required.

This position will have access to confidential and sensitive information.

The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jim Pike at Jim.Pike@ky.gov

An Equal Opportunity Employer M/F/D