Job Opportunities in United States
June 7, 2024
Southeastern Community College
FULL TIME
Administrative Assistant, Nursing & Healthcare Training
Minimum Requirements
- Associate degree in Business or related field from an accredited educational institution.
- 3- years of full-time verifiable office experience.
- Proficiency in Microsoft Office Suite and Office 365 scheduling/email software.
- Excellent written communication skills are required for this position.
Preferred Requirements
- Experience in an educational organization, with post-secondary experience being preferred.
Primary Functions of Position
Purpose and Function:
The Administrative Assistant provides administrative, clerical, and technical support to the Dean of Healthcare and Public Safety and the Director of Nursing. This position will function mainly to support Nursing and Healthcare Training with other duties that assist Public Safety. This position maintains current general knowledge of appropriate college and departmental policies, processes, and procedures in an effort to ensure efficiency and integrity of the division. Participates in the coordination of special projects and events. To accomplish the objectives of the position, the Administrative Assistant performs the following functions:
Essential Duties:
Clerical Duties for Dean of Healthcare and Public Safety and Director of Nursing:
The Administrative Assistant provides administrative, clerical, and technical support to the Dean of Healthcare and Public Safety and the Director of Nursing. This position will function mainly to support Nursing and Healthcare Training with other duties that assist Public Safety. This position maintains current general knowledge of appropriate college and departmental policies, processes, and procedures in an effort to ensure efficiency and integrity of the division. Participates in the coordination of special projects and events. To accomplish the objectives of the position, the Administrative Assistant performs the following functions:
Essential Duties:
Clerical Duties for Dean of Healthcare and Public Safety and Director of Nursing:
- Handles telephone calls and public contact with visitors, vendors, and faculty and staff members
- Performs routine clerical functions – Filing, scanning, recording and disposal of documents
- Processes and delivers internal and external mail for the division
- Monitors and responds to electronic mail - including the general Nursing email account
- Arranges meetings, conferences, and special events for the Dean of Healthcare and Public Safety and Director of Nursing
- Prepares agendas for various departmental meetings; coordinates and attends meetings as appropriate; prepares and distributes minutes to appropriate personnel
- Serves as recorder for appropriate meetings
- Screens calls/visitors and answers inquiries for the Dean of Healthcare and Public Safety and Director of Nursing; conducts research and responds to requests for information
- Handles confidential documents related to student and personnel issues; maintains confidentiality when handling all departmental business
- Assists with maintaining accuracy and compliance of a variety of permanent records
- Makes travel arrangements and reconciles P-Card for the Director of Nursing
- Assists Director of Nursing with maintaining accurate student program coding and registering students for beginning nursing courses
- Assists Director of Nursing in reviewing, making changes, and maintaining up-to-date and accurate program handbook, program webpages, student compliance tracking software, and specific forms/documents needed in Nursing
- Review nursing student immunization records initially and each month, contacts students for needed information, and notifies appropriate personnel with noncompliant findings
- Serve as information point of service for students, staff, and community
- Verifies accuracy of all forms (travel, leave requests, purchase requests, schedule change, etc.) prior to forwarding for approvals; reconciles forms as appropriate
- Assists in the scheduling and planning of the annual budget process; tracks financial reporting requirements and budget calendars; assists to reconcile accounts if needed
- Ensures accuracy of budget requests including coding requisitions to the appropriate budget line item. Works closely with departments to maintain a balanced budget
- Prepares part-time contracts for Nursing and Healthcare Training curriculum employees
- Initiates requisitions and enters approved purchase requests in e-Procurement, Ellucian, or by using the college Purchase Card (P-Card) for office supplies, instructional materials, or other necessary items for departmental operation
- Works with departmental instructors to review and determine current and needed lab supplies; initiates purchase requisitions and orders approved supplies
- Research student data and prepares documents and reports utilized to make decisions for division improvement and growth using Ellucian, Watermark, Self-Service, Etreive, and other platforms – this will include, but not be limited to, data and reporting for the North Carolina Board of Nursing and all accreditation bodies
- Assists in Nursing Programs admissions processes by collecting and processing applications for committee review and notifying applicants of decisions by set deadlines
- Assists and participates in special college functions for the division, professional development activities, and other areas on campus as needed
- Other duties as assigned
Application Procedures
The starting salary will be commensurate with qualifications, experience, and the labor market. Excellent references from previous employers must be furnished upon request. This position is a part-time role requiring 25 hours per week.
A completed Southeastern Community College application, a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office for applicants to be considered for this position. The deadline for application will be on September 9, 2024.
Applicants should direct all inquiries to the Human Resources Office, Southeastern Community College, P.O. Box 151, Whiteville, NC 28472. Telephone (910) 788-6310 or (910) 788-6206. www.sccnc.edu
A completed Southeastern Community College application, a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office for applicants to be considered for this position. The deadline for application will be on September 9, 2024.
Applicants should direct all inquiries to the Human Resources Office, Southeastern Community College, P.O. Box 151, Whiteville, NC 28472. Telephone (910) 788-6310 or (910) 788-6206. www.sccnc.edu
NC Retirement System
The North Carolina Retirement System provides the foundation of retirement income for employees who have a career in public service. The mandatory contribution by an employee to help pay for the benefit is 6% each pay period.
To be eligible for retirement benefits the employee must contribute to the plan for at least five years to receive a monthly benefit at age 60. Employees who contribute for 20 years are eligible to receive benefits at age 50, and those contributing for 30 years are eligible to receive benefits at any age.
Employees hired on or after August 1, 2011, would need 5 or more years of vesting period for TSERS retirement benefit eligibility for vested deferred, early and service retirement. Retirement is based on a Defined Benefit Plan 401(a) where employee benefits are sorted out based on a formula using factors such as salary history and duration of employment. Investment risk and portfolio management are entirely under the control of the State Retirement Plan. There are also restrictions on when and how you can withdraw these funds without penalties.
Disability
Eligible employees are covered under the Disability Income Plan if they are (or become) a State teacher or State employee and they are in service and a member of the Teachers' and State Employees' Retirement System or a participant of the Optional Retirement Program.
Disability under the Plan is the mental or physical incapacity for the further performance of duty (the usual occupation) of a participant provided that such disability was not the result of terrorist activity, active participation in a riot, committing or attempting to commit a felony, or an intentional self-inflicted injury.
Benefits from the Plan are not available for a period of 60 continuous calendar days from the onset of disability. The 60-day waiting period is determined from the last actual day of service, the day of the disabling event if the disabling event occurred on a day other than a normal workday, or the day succeeding at least 365 calendar days after service as a State teacher or State employee, whichever is later.
The monthly short-term benefit will equal 50 percent of 1/12th of your annual base rate of compensation last payable to you prior to the beginning of the short-term benefit period (for teachers, annual base rate of compensation includes any local supplement or coaches supplement) plus 50 percent of 1/12th of your annual longevity payment, if any, to a maximum of $3,000 per month.
Long-term disability benefits are payable after the conclusion of the short-term disability period or after salary continuation payments cease, whichever is later. Benefits are payable for as long as you are permanently disabled, provided you meet the requirements described below.
Supplemental Retirement Plan
Deferred Compensation Plan
Provides state supplemental long term retirement benefits under Section 457 of the Internal Revenue Code.
401K Retirement Plan
Traditional pre-tax contributions – Pre-tax contributions are automatically deducted before any federal or state income taxes are taken out. As a result, pay is not impacted by the full amount of the contribution. These contributions grow until withdrawn. At that point, federal and state income taxes will be incurred.
Roth After-Tax Contributions
Roth contributions are automatically deducted from your paycheck after taxes are paid and therefore, reduce take-home pay dollar for dollar. Roth contributions and returns grow tax-deferred and can benefit members who anticipate being in a higher tax bracket while in retirement and would rather pay taxes at today's rate. Upon retirement, members qualify for income tax free withdrawals.
State Health Plan
The State Health Plan offers health benefits to all eligible teachers, state employees, retirees and other individuals identified in the North Carolina General Statutes. The Plan's mission is to provide quality health care products and services for the health and well-being of our members.
Through healthy living initiatives, the Plan seeks to empower members to make healthier lifestyle choices and to become partners in addressing their health care needs.
The State Health Plan officers two health plan options: The 80/20 Plan and the 70/30 Plan. Both plans are administered by Blue Cross Blue Shield of North Carolina by benefits are paid by the state, not Blue Cross NC.
70/30 PLAN
This plan has lower premiums in exchange for higher copays and coinsurance. Affordable Care Act preventive services and medications are covered at 100%, which means there is no charge to you. An example of such a service included an annual physical.
80/20 PLAN
This plan has higher premiums than the 70/30 Plan in exchange for lower copay and lower coinsurance. In addition, the deductible is lower on this plan than the 70/30 Plan. with this plan, Affordable Care Act preventive services and medications are covered at 100%, which means there is no charge to you. An example of such a service included an annual physical.
Life Insurance
Basic Life ($10,000) and AD&D is provided to all active full time employees working 30 hours or more per week. Employees have the option to purchase additional life insurance through the Voluntary Group Term Life Insurance benefit through Companion Life Insurance Company. Employees can select $10,000 to $500,000 in increments of $1,000.
The Guarantee Issue Amount for employees under age 60 is $100,000. Employees can also choose life insurance coverage for their spouse and/or dependent children from 6 months to age 26. Term Life 1000 and Universal Life 1000 are additional supplemental life products offered by Colonial Life & Accident Insurance Company.
Supplement Benefits
Southeastern Community College offers all eligible employees a comprehensive Flexible Benefits Program. The products described below are voluntary, employee paid benefits and eligible employees have the opportunity to select the programs in which they wish to participate.
Pre-Tax:
Flexible Spending Account
Intensive Care
Accident Care
Medical Bridge
Dental
Vision
Post-Tax:
Disability
Critical Care
Term Life
Whole Life
Group Term Life
Telemedicine
Identify Theft/Legal Plan
Annual/Sick Leave
Vacation Leave
Annual leave credits are provided for full-time or part-time (half-time or more) non-teaching, regular employees who are working or on paid leave for one-half or more of the regularly scheduled workdays in a month. The rate of leave earned is based on length of total permanent state service. Leave for part time employees is computed as a prorated percentage of the leave earned by full-time employees. Annual leave is earned based on years of service as shown in the following table:
Less than 5 years 9.33 hrs / month
5 – 10 years 11.33 hrs / month
10 – 15 years 13.33 hrs / month
15 – 20 years 15.33 hrs / month
20 years + 17.33 hrs / month
Sick Leave
Full-time employees (Faculty and Staff) earn eight hours of sick leave per month. Sick leave is also used for bereavement.
The North Carolina Retirement System provides the foundation of retirement income for employees who have a career in public service. The mandatory contribution by an employee to help pay for the benefit is 6% each pay period.
To be eligible for retirement benefits the employee must contribute to the plan for at least five years to receive a monthly benefit at age 60. Employees who contribute for 20 years are eligible to receive benefits at age 50, and those contributing for 30 years are eligible to receive benefits at any age.
Employees hired on or after August 1, 2011, would need 5 or more years of vesting period for TSERS retirement benefit eligibility for vested deferred, early and service retirement. Retirement is based on a Defined Benefit Plan 401(a) where employee benefits are sorted out based on a formula using factors such as salary history and duration of employment. Investment risk and portfolio management are entirely under the control of the State Retirement Plan. There are also restrictions on when and how you can withdraw these funds without penalties.
Disability
Eligible employees are covered under the Disability Income Plan if they are (or become) a State teacher or State employee and they are in service and a member of the Teachers' and State Employees' Retirement System or a participant of the Optional Retirement Program.
Disability under the Plan is the mental or physical incapacity for the further performance of duty (the usual occupation) of a participant provided that such disability was not the result of terrorist activity, active participation in a riot, committing or attempting to commit a felony, or an intentional self-inflicted injury.
Benefits from the Plan are not available for a period of 60 continuous calendar days from the onset of disability. The 60-day waiting period is determined from the last actual day of service, the day of the disabling event if the disabling event occurred on a day other than a normal workday, or the day succeeding at least 365 calendar days after service as a State teacher or State employee, whichever is later.
The monthly short-term benefit will equal 50 percent of 1/12th of your annual base rate of compensation last payable to you prior to the beginning of the short-term benefit period (for teachers, annual base rate of compensation includes any local supplement or coaches supplement) plus 50 percent of 1/12th of your annual longevity payment, if any, to a maximum of $3,000 per month.
Long-term disability benefits are payable after the conclusion of the short-term disability period or after salary continuation payments cease, whichever is later. Benefits are payable for as long as you are permanently disabled, provided you meet the requirements described below.
Supplemental Retirement Plan
Deferred Compensation Plan
Provides state supplemental long term retirement benefits under Section 457 of the Internal Revenue Code.
401K Retirement Plan
Traditional pre-tax contributions – Pre-tax contributions are automatically deducted before any federal or state income taxes are taken out. As a result, pay is not impacted by the full amount of the contribution. These contributions grow until withdrawn. At that point, federal and state income taxes will be incurred.
Roth After-Tax Contributions
Roth contributions are automatically deducted from your paycheck after taxes are paid and therefore, reduce take-home pay dollar for dollar. Roth contributions and returns grow tax-deferred and can benefit members who anticipate being in a higher tax bracket while in retirement and would rather pay taxes at today's rate. Upon retirement, members qualify for income tax free withdrawals.
State Health Plan
The State Health Plan offers health benefits to all eligible teachers, state employees, retirees and other individuals identified in the North Carolina General Statutes. The Plan's mission is to provide quality health care products and services for the health and well-being of our members.
Through healthy living initiatives, the Plan seeks to empower members to make healthier lifestyle choices and to become partners in addressing their health care needs.
The State Health Plan officers two health plan options: The 80/20 Plan and the 70/30 Plan. Both plans are administered by Blue Cross Blue Shield of North Carolina by benefits are paid by the state, not Blue Cross NC.
70/30 PLAN
This plan has lower premiums in exchange for higher copays and coinsurance. Affordable Care Act preventive services and medications are covered at 100%, which means there is no charge to you. An example of such a service included an annual physical.
80/20 PLAN
This plan has higher premiums than the 70/30 Plan in exchange for lower copay and lower coinsurance. In addition, the deductible is lower on this plan than the 70/30 Plan. with this plan, Affordable Care Act preventive services and medications are covered at 100%, which means there is no charge to you. An example of such a service included an annual physical.
Life Insurance
Basic Life ($10,000) and AD&D is provided to all active full time employees working 30 hours or more per week. Employees have the option to purchase additional life insurance through the Voluntary Group Term Life Insurance benefit through Companion Life Insurance Company. Employees can select $10,000 to $500,000 in increments of $1,000.
The Guarantee Issue Amount for employees under age 60 is $100,000. Employees can also choose life insurance coverage for their spouse and/or dependent children from 6 months to age 26. Term Life 1000 and Universal Life 1000 are additional supplemental life products offered by Colonial Life & Accident Insurance Company.
Supplement Benefits
Southeastern Community College offers all eligible employees a comprehensive Flexible Benefits Program. The products described below are voluntary, employee paid benefits and eligible employees have the opportunity to select the programs in which they wish to participate.
Pre-Tax:
Flexible Spending Account
- Medical Reimbursement
- Dependent Care
Intensive Care
Accident Care
Medical Bridge
Dental
Vision
Post-Tax:
Disability
Critical Care
Term Life
Whole Life
Group Term Life
Telemedicine
Identify Theft/Legal Plan
Annual/Sick Leave
Vacation Leave
Annual leave credits are provided for full-time or part-time (half-time or more) non-teaching, regular employees who are working or on paid leave for one-half or more of the regularly scheduled workdays in a month. The rate of leave earned is based on length of total permanent state service. Leave for part time employees is computed as a prorated percentage of the leave earned by full-time employees. Annual leave is earned based on years of service as shown in the following table:
Less than 5 years 9.33 hrs / month
5 – 10 years 11.33 hrs / month
10 – 15 years 13.33 hrs / month
15 – 20 years 15.33 hrs / month
20 years + 17.33 hrs / month
Sick Leave
Full-time employees (Faculty and Staff) earn eight hours of sick leave per month. Sick leave is also used for bereavement.
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