Administrative Assistant II

November 7, 2024

Texas State University

San Marcos

FULL TIME

Posting Information

Posting Number

2025127

Posting/Functional Title

Administrative Assistant II

University Pay Plan Title

Administrative Asst II

Location

San Marcos

Department

Curriculum And Instruction

Recruitment Type

Open to All

Job Type

Full-Time

Funding Source

Permanent

Monthly Salary

$3,072 - $3,262.00

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

High school diploma or GED
Minimum 2 years experience as an administrative assistant or related experience
Strong organizational skills and attention to detail
Excellent oral, written, and interpersonal communication skills
Proficient with various software and productivity tools (MS Office, Adobe, Office Equipment)
Ability to prioritize effectively and complete work in a timely manner to meet established deadlines
Interact with, train and assist others in a courteous and professional manner
Works collaboratively and embraces team work

Preferred Qualifications

Bachelor’s degree or hours towards a Bachelor’s degree
Experience working in a university academic department
Experience using Texas State systems, specifically but not limited to – SAP, Banner, Cats Web, Logi, Course Leaf
Experience with hiring and processing PCRs.
Knowledge of TXST university/academic policies and procedures.

Job Description

The Department of Curriculum and Instruction is seeking a skilled and motivated individual for an influential full-time staff position. This person will provide administrative and clerical support to faculty, staff, and students of the department. This position is in-person on the San Marcos campus.

Job Duties

Support Curriculum and Instruction faculty and staff by addressing program tasks and requests
Work closely with program coordinators to maintain up-to-date schedules and documentation for the schedule of classes
Serve as the travel assistant to complete requests, reimbursements, and expense reports in Concur for faculty and student travel.
Assist with purchasing of supplies, equipment, and processing special payments.
Collect and submit documents for hiring of students and faculty.
Answer department emails, address student concerns, enter override requests, assist with registration, and refer to other offices when necessary.
Support the department administrative office by greeting students, faculty and guests; routing phone calls; answering inquires and handling or delegating assignments as they occur to student workers.
Maintain equipment and supply inventories by ordering, stocking, and recording materials needed
Schedule, supervise, train, and evaluate student workers
Perform other duties as assigned

Additional Information to Applicants

To receive full consideration, applicants must clearly indicate in the cover letter the ways in which they meet the job’s qualifications.
Applicants must submit with the electronic application: a cover letter, a resume, and a list of 3 additional references.

Job Open Date

11/06/2024

Job Close Date (posting closes at midnight)

11/20/2024

Open Until Filled

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.