Job Opportunities in United States
September 20, 2024
University of Alabama
Tuscaloosa
FULL TIME
Administrative Assistant II
Tuscaloosa, Alabama, United States
Education
Office/Clerical Support
Other
Regular Full-time (Benefits eligible)
Closing at: Sep 22 2024 at 22:55 CDT
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 212504 - Executive ED.D Program
Normal Work Schedule: Monday - Friday 8:00am to 4:45pm; some nights and weekends per program needs
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: The Administrative Assistant II supports the faculty and students in the Higher Education Administration Programs from admissions through degree completion. Maintains student and alumni databases, mailing lists, and online presence. Assists with marketing and recruitment for Higher Education programs. Additional duties in support of the Executive Ed D Higher Education Administration program are to 1) plan monthly meetings including catering, booking classrooms, arranging transportation, and communication and coordination with faculty; and 2) maintain program financial records and budget. Supports Program Coordinator and Department Head as directed.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.
Meetings occur Thursday through Saturday; must be available on these days with an ability to work a flexible schedule.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases.
Department/Organization: 212504 - Executive ED.D Program
Normal Work Schedule: Monday - Friday 8:00am to 4:45pm; some nights and weekends per program needs
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: The Administrative Assistant II supports the faculty and students in the Higher Education Administration Programs from admissions through degree completion. Maintains student and alumni databases, mailing lists, and online presence. Assists with marketing and recruitment for Higher Education programs. Additional duties in support of the Executive Ed D Higher Education Administration program are to 1) plan monthly meetings including catering, booking classrooms, arranging transportation, and communication and coordination with faculty; and 2) maintain program financial records and budget. Supports Program Coordinator and Department Head as directed.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.
Meetings occur Thursday through Saturday; must be available on these days with an ability to work a flexible schedule.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases.
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