November 5, 2024

Livingston Associates

Scottsville

Administrative Assistant

Position Overview:: The Administrative Assistant will provide essential administrative support to the Director of Fleet & Fleet Office Manager and team. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Compensation: $21.00-$23.00 per hour

Key Responsibilities::

- Assist the Fleet Office Staff with day-to-day operations and administrative tasks.
- Manage schedules, appointments, and communications for Recalls.
- Prepare and maintain records, reports, and documentation related to fleet operations.
- Coordinate vehicle maintenance and service schedules, ensuring timely updates and compliance.
- Respond to inquiries from staff and clients, providing information and support as needed.
- Support management efforts by maintaining accurate and organized Fleet files.
- Perform general office duties, including filing, data entry, and managing correspondence.

Qualifications::

- High school diploma or equivalent; additional education or certifications in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role, preferably in the construction or consulting industry.
- Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and office management software.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively as part of a team.