November 5, 2024

University of Oklahoma

Norman

FULL TIME

Admin Support Specialist

The Front Desk Associate serves as the primary point of contact for students, faculty, and staff in the front office of the Price College of Business Undergraduate Advising office. This role is responsible for managing a variety of administrative tasks, including greeting students and guests, directing them to the correct person or office, answering phone calls, and receiving and tracking written requests. The associate will also maintain office supplies by tracking inventory and placing orders. This position plays a key role in supporting the smooth operation of the office and providing excellent service to all visitors.
Essential Duties:

Maintains office files that may be of a confidential nature
Schedules various appointments for the office personnel and ensures administrative details are completed
Receives incoming calls for office personnel and refers to appropriate person
Records messages or responds to caller with routine information
Serves as a contact person for other employees or the outside public
Makes copies and assembles materials
May run errands for the department
Performs related duties as assigned to successfully fulfill the function of the position

Job Requirements

Required Education: High School diploma or GED, AND:

12 months office, clerical or administrative support experience.

Skills:

Working knowledge of office procedures
General office and customer service skills
Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing

Advertised Physical Requirements:

Sit for prolonged periods.
Communicate effectively and listens.
Engage in repetitive motion.
Use of computer and telephone.
Stand, stoop, bend, and reach.
Standard office environment.

Departmental Preferences:

Knowledge of University systems
Knowledge of University campus and departments

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies Handbooks/TBTesting.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Nov 5, 2024

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Required Attachments

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!