Job Opportunities in United States

Position Summary

The Accounts Receivable Specialist will be responsible for posting, billing, collection, receipting, student payments and reconciling all processes as they relate to student accounts and accounts receivable. The Account Specialist will be required to work closely with the Business Office Manager, Accountants, offices of Financial Aid, Admissions/Records, Student Services and the Director of Compliance and Reporting to ensure student records are correct with regards to return of Title IV (R2T4), applied charges to all financial aid, and disbursements of student payables and refunds resulting from withdrawals and reduced course loads

Salary Schedule-E3 04

Essential Duties and Responsibilities

• Process student receipts, cash receipts and other revenues received.
• Coordinate with the Director of Financial Aid to ensure Pell Grant, SEOG and other financial aid payments to students are disbursed on a timely basis.
• Process student payable checks for financial aid payments.
• Verify accuracy of student refunds, process settlement of refunds and prepare and issue student refund checks.
• Review student charges applied to third party customers, agency fund accounts and cash paying as needed for accuracy. Work with Financial Aid to verify charges are allowable and with Student Services that drop/adds and withdrawals are properly and timely processed.
• Post student charges to third party accounts receivable accounts.
• Prepare and submit billings to third party customers for payment.
• Receive, receipt and reconcile payments for students from customers to proper accounts.
• Conduct follow-up and collections process for outstanding balances.
• Record and receipt Agency Fund deposits. Post student charges to Agency Funds.
• Maintain and reconcile sub-ledgers for third party customers and agency funds.
• Work with Accountants with regard to return of Title IV (R2T4), adjustments to student accounts and notifying students in writing of their responsibilities.
• Work with the Director of Compliance and Reporting in reconciling outstanding Financial Aid checks.
• Reconcile all accounts receivable general ledger accounts to include but not limit to all student related accounts such as third party customer accounts, agency fund accounts, scholarship accounts., and financial aid records on a monthly basis.
• Execute procedures to notify and collect on bad checks returned to the College.
• Set up and maintain the Accounts Receivable module. Monitor and reconcile all transactions posting through the A/R module.
• Process 1098T forms for students and reporting to IRS.
• Assist in Bookstores during the registration and drop/add period as needed.
• Provide cashier duties for other college departments and functions (example: plant sale - Horticulture) as required.
• Stay abreast of all Federal, State, Local and College laws, regulations, guidelines, policies and procedures relating to students.
• Attend training and professional development workshops and conferences in all related areas.
• Cross train in other positions within the Business Office.
• Facilitate and participate in campus activities supporting college events as assigned, including but not limited to, meeting set up and preparation, pick up and delivery of materials, campus tours and registration.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications:

• Bachelor’s Degree in Accounting or Business related field from an regionally accredited institution.
• Two years Accounts Receivable experience required.
• Must have proficient computer skills in multi-computer software applications.
• Effective oral and written communication skills.
• Must have a strong accounting aptitude and professional, pleasant, positive attitude.
• Ability to work well under pressure and handle multiple priorities.

Preferred Requirements:

• Work experience in financial aid or student records.
• Knowledge of Banner
• Master’s Degree in Accounting or related Business Field from an regionally accredited institution.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

• Trenholm State Community College online employment application.
• A current resume, including three (3) references.
• Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.

WORK EXPERIENCE VERIFICATION
Neither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. “Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Minimum Qualifications” section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.
APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.
EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.
Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.
This employer participates in E-Verify.

Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.

Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)

Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)

Contracted Work Days
260

Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.59% (effective 10/01/22)
Tier II – Pays 6.20% monthly. State matches 11.44% (effective 10/01/22)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 12.59%(effective 10/01/22)
Tier II- Pays 7.20% monthly. State matches 11.44% (effective 10/01/22)

Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA.

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

• Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans.