Job Opportunities in South Africa

Education, Qualifications and Experience:
- Minimum of two years’ experience in an office setting as an executive or administrative assistant, preferably in a healthcare setting
- Intermediate to expert skills with Microsoft Office suite
- Exemplary organization and administrative skills
- Excellent communication skills (written and verbal)
Fluent in English
Responsibilities:
Providing Assistance to the Nursing Manager:
- Weekly reports on effective execution of tasks.
- Agendas submitted 48 hours before scheduled meeting.
- Accurate and thorough minutes 24 hours after meeting.
- Timeous submission of monthly, weekly and daily reports.
- Return all staff and external clients’ emails and calls within the working day.
- Collate meeting packs and assist with compilation of presentations 36 hours before the day of presentation.
- Assist the nursing manager with managing daily operations of the nursing unit as required.
Assisting Nursing Manager with HR Function:
- Direct liaison with all nursing agencies.
- Updates of annual, sick, family responsibility, and unpaid leave.
- Ensure that all documents for new recruitments for wards are correct.
- Send out memos to different stakeholders and Unit managers.
- Help with compiling skills reports.
- Compile induction packs for new employees.
- Assist with staff scheduling and ensure the unit managers have signed each schedule.
Assisting in the Office Environment:
- Maintain office supplies.
- Reception to all clients that have appointments with the nursing manager.
- Sending out all office maintenance requests.
Related Duties:
- Attend to all face to face, telephonic and emailed complaints.
- Schedule and plan nursing functions as well as training within the hospital.
- Book accommodation and or make travel arrangements for any nursing staff attending training programmes.
Health and Safety Compliance:
Adhere to hospital policies and procedures regarding patient and staff confidentiality.
Job Type: Full-time
Ability to commute/relocate:

• Louis Trichardt, Limpopo: Reliably commute or planning to relocate before starting work (Preferred)

Application Deadline: 2024/10/15
Expected Start Date: 2024/11/01