Job Opportunities in South Africa
October 14, 2024
Crestcare Zoutpansberg Hospital
Louis Trichardt
FULL TIME
Executive Assistant
Administrative Support
- Support in scheduling meetings, meeting minutes, document signage, relying and distributing of information received, and any typing assistance required by the hospital management.
- Report typing, as there is an increasing need to provide reports to the Board of Directors, Department of Health and National Health Network.
- Compilation of statistics, as the hospital manager and management team depend on updated, timeously, and well-executed statistical reports. The reports must be shared with several stakeholders such as the National Health Network, Department of Health.
- Support the hospital manager, human resources department and management team to ensure annual updates of documents, policies and SOP’s.
- Manage online calendars and bookings.
- Collect annual documentation from doctors, the HPCSA, and Professional medical insurance, Agreements.
- Facilitate the onboarding process of new doctors.
- Updating the notice boards in the hospital.
- Schedule meetings for the Board of Directors as much as needed scheduling meetings, meeting minutes, document signage, relying or distributing of information received.
Offer support:
- Support hospital staff: cleaners, pharmacy, technical, household, and clerical staff, when they interact with the Specialist consulting rooms and management team.
- Support admissions, theatre confirmations, updates, discharges, and stock control for the management team.
- Support specialists and allied professionals as well as the management team in arranging catering for hospital functions and special occasions.
- Provide marketing support to specialists and allied professionals as well as the management team in marketing services through different media and marketing material.
- Offer proactive support regarding hospitality development by assisting with the design of delivery bays and storerooms for food, and catering kitchens.
- Assist with catering reviews of patient menus, portion sizes, and special diets.
Developing and Facilitating Hospital Programmes:
- Facilitate student and learner programmes, such as career day and shadowing programmes.
- Initiate and facilitate staff wellness.
- Initiate and implement staff development programmes.
- Keep track of all the employees’ birthdays, write an email of appreciation to each one on their birthday.
- Facilitate Staff Professional Development in house training programmes, by sourcing sponsors, function planning, marketing (taking pictures during the programmes and posting them on Crestcare’s social media platforms) and arranging venues.
- Facilitate Continuous Professional Development programmes by sourcing sponsors, function planning, marketing (taking pictures during the programmes and posting them on Crestcare’s social media platforms) and arranging venues.
Patient Experience:
- Early identification of chances to enhance patient experience: centurions, triplets, patient birthdays, special anniversaries, new babies, Mother’s Day, Father’s Day, Christmas, Easter, and Grandparents.
- Improve patient experience, if a patient and their family wants to see the hospital manager with a complaint you must be able to respond swiftly.
Coordinating:
- Assisting the management team in directing service providers and supporting them when they must arrange things such as switching electricity, repairing equipment, training arrangements, and coordination between departments.
Confidentiality:
- Comply with the hospitals policies of confidentially.
Job Type: Full-time
Ability to commute/relocate:
- Support in scheduling meetings, meeting minutes, document signage, relying and distributing of information received, and any typing assistance required by the hospital management.
- Report typing, as there is an increasing need to provide reports to the Board of Directors, Department of Health and National Health Network.
- Compilation of statistics, as the hospital manager and management team depend on updated, timeously, and well-executed statistical reports. The reports must be shared with several stakeholders such as the National Health Network, Department of Health.
- Support the hospital manager, human resources department and management team to ensure annual updates of documents, policies and SOP’s.
- Manage online calendars and bookings.
- Collect annual documentation from doctors, the HPCSA, and Professional medical insurance, Agreements.
- Facilitate the onboarding process of new doctors.
- Updating the notice boards in the hospital.
- Schedule meetings for the Board of Directors as much as needed scheduling meetings, meeting minutes, document signage, relying or distributing of information received.
Offer support:
- Support hospital staff: cleaners, pharmacy, technical, household, and clerical staff, when they interact with the Specialist consulting rooms and management team.
- Support admissions, theatre confirmations, updates, discharges, and stock control for the management team.
- Support specialists and allied professionals as well as the management team in arranging catering for hospital functions and special occasions.
- Provide marketing support to specialists and allied professionals as well as the management team in marketing services through different media and marketing material.
- Offer proactive support regarding hospitality development by assisting with the design of delivery bays and storerooms for food, and catering kitchens.
- Assist with catering reviews of patient menus, portion sizes, and special diets.
Developing and Facilitating Hospital Programmes:
- Facilitate student and learner programmes, such as career day and shadowing programmes.
- Initiate and facilitate staff wellness.
- Initiate and implement staff development programmes.
- Keep track of all the employees’ birthdays, write an email of appreciation to each one on their birthday.
- Facilitate Staff Professional Development in house training programmes, by sourcing sponsors, function planning, marketing (taking pictures during the programmes and posting them on Crestcare’s social media platforms) and arranging venues.
- Facilitate Continuous Professional Development programmes by sourcing sponsors, function planning, marketing (taking pictures during the programmes and posting them on Crestcare’s social media platforms) and arranging venues.
Patient Experience:
- Early identification of chances to enhance patient experience: centurions, triplets, patient birthdays, special anniversaries, new babies, Mother’s Day, Father’s Day, Christmas, Easter, and Grandparents.
- Improve patient experience, if a patient and their family wants to see the hospital manager with a complaint you must be able to respond swiftly.
Coordinating:
- Assisting the management team in directing service providers and supporting them when they must arrange things such as switching electricity, repairing equipment, training arrangements, and coordination between departments.
Confidentiality:
- Comply with the hospitals policies of confidentially.
Job Type: Full-time
Ability to commute/relocate:
- Louis Trichardt, Limpopo: Reliably commute or planning to relocate before starting work (Preferred)
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