Executive Personal Assistant

October 15, 2024

Guardz

תל אביב -יפו

Tel Aviv-Yafo, Tel Aviv District, Israel

Established in 2022, Guardz rapidly emerged as a noteworthy player in the cybersecurity sphere, securing $30M in funding and rallying a dedicated team of 50 industry professionals. Our vision is to foster a safer digital landscape for small and medium businesses across the globe. To this end, we introduced our comprehensive all-in-one Secure & Insure platform in early 2023, and continue to grow and expand our team, our partnerships and our revenue.

We are looking for a highly motivated and organized Executive Personal Assistant to provide top-level support to both the CTO and CEO, ensuring business activities run smoothly and efficiently while maintaining the highest level of confidentiality. The ideal candidate will be a proactive self-starter, skilled in multitasking, prioritizing tasks, and delivering exceptional work in a fast-paced environment.
Responsibilities:

Manage the CTO and CEO calendars, including scheduling appointments, meetings, and ensuring preparation for all engagements. Be mindful of priorities and ensure optimal use of the executives time and attention.
Coordinate logistics for internal and external meetings, including agendas, materials, taking notes, gathering action items and ensuring follow-up actions.
Serve as the primary point of contact, managing calls, emails, instant messages and visitors. Maintain strong working relationships with contacts inside and outside of the company.
Arrange complex travel itineraries covering flights, accommodations, and transportation.
Provide administrative support to the executive team as needed.
Handle both personal and business matters with professionalism and discretion.
This role is a 80-100% role.

Requirements:

5+ years of proven experience as an Executive Assistant, ideally in a high-tech environment.
Bachelor’s degree is preferred.
High proficiency in Microsoft Office Suite, Google suite, Slack, Monday, etc.
Native or fluent in both English and Hebrew.
Strong organizational, communication, and time management skills, ability to prioritize and manage multiple tasks in a fast-paced setting.

A high degree of proactiveness, professionalism, and strong work ethic coupled with a sense of responsibility and discretion.
Flexible job scope (80%-100%) with a majority of in-office days per week.