September 24, 2024

WBAIS

אבן יהודה

FULL TIME

Executive Assistant to the Superintendent

Main Responsibilities
To support the Superintendent, Board, Faculty, Staff, and the Leadership Team through collaboration on projects, providing high-level administrative and clerical support, and partnering to create a culture that aligns with the School’s mission and vision. This position will:
Superintendent Office

Function as general office manager: prepare materials, manage timelines, and maintain records of all critical functions and dates for Superintendent.
Coordinate and manage the Superintendent's calendar, schedule appointments, and handle correspondence independently.
Coordinate and manage All School events, drills, professional learning calendars.
Act as a point of contact for internal and external communications, ensuring all incoming and outgoing communications are directed appropriately.
Assist with organizing special projects, meetings, and events, including logistics and materials preparation.
Manage digital processes for required organizations, such as NESA and MSA, and other school-related documentation, including grants.
Handle travel arrangements for the Superintendent and other administrators, including securing quotes and managing travel logistics.
Translate or organize translation of documents and communications from Hebrew to English, as necessary.
Create and collaborate with the Superintendent on community presentations.

Additional Leadership Support

Collaborate with the Deputy Superintendent to support administrative tasks.
Collaborate with the Director of Finance and Operations to support administrative tasks.

Board

Provide administrative support during Board meetings, including drafting communications and recording minutes.
Support the Superintendent in the preparation of Board and Committee agendas, minutes, and related documents.
Ensure that all Board documents and communication structures are organized and updated.

And any other duties as assigned by the supervisor.
Qualifications

A Bachelor’s degree is required; a Master’s degree is preferred.
Proficiency in English and Hebrew, both written and verbal.
Extensive experience with Google Workspace, Microsoft Office, Adobe Acrobat, and internet search engines.
Strong organizational skills with the ability to multitask and manage time effectively.
High level of availability and flexibility to handle urgent and unexpected matters.
Strong interpersonal and communication skills, both written and verbal.
Ability to work independently, manage confidential information, and meet deadlines.

Job Type: Full-time