Job Opportunities in Canada
October 11, 2024
University of Regina
Regina
FULL TIME
Administrative Assistant - KHS Business Operations
Faculty/Department Faculty of Kinesiology and Health Studies Unit KHS-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
Why Join Us?
If you’re ready to make an impact and thrive in a collaborative environment, we invite you to apply and join our team today!
Position Requirements
Skills That Will Ensure Your Success in the Role:
Are you a detail-oriented professional eager to provide vital administrative support within the Faculty of Kinesiology & Health Studies, ensuring seamless delivery of programs and services? Join us as our new Administrative Assistant (term)!
This position is responsible for administrative support in the delivery of all programs and services offered by the Faculty of Kinesiology & Health Studies (KHS) Client Services, as well as back-up coverage for the Academic Services desk.
What You’ll Do:
This position is responsible for administrative support in the delivery of all programs and services offered by the Faculty of Kinesiology & Health Studies (KHS) Client Services, as well as back-up coverage for the Academic Services desk.
What You’ll Do:
- Process memberships for non-credit areas; set up special user groups with appropriate membership plan; resolve issues; invoice special user groups;
- Process financial transactions; reconcile cash; prepare cash transmittal’s;
- Sell parking permits, athletic game or event tickets;
- Update and maintain information and procedural manuals;
- Receive, evaluate and respond to all incoming inquiries and requests;
- Prepare and/or distribute relevant materials, information, communication and/or marketing material for all services;
- Update, publish, and distribute the Summer Sports School brochure and all other course schedule information documents;
- Assist with training and supervision of KHS Client Services staff members. As required, provide training to students who use the Active Net system;
- Process locker renewals; perform clean outs; maintain locker records;
- Update the annual season ticket database and related gym mapping; recommend and implement changes. Work with athletic staff on promotion of sport camps, season tickets, etc.;
- Perform various system maintenance duties (i.e. merge duplicate IDs, batch various jobs, monitor alert text and deletions);
- Order supplies and materials as required;
- Work in KHS Business Operations team environment and assist or provide back-up as required.
- Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!
Why Join Us?
At the University of Regina, we’re more than just a campus – we’re a community!
Join our team and enjoy:
Join our team and enjoy:
- Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
- Professional Growth: We support your development, offering opportunities for advancement and learning.
- Work-Life Balance: We value your well-being and know your personal life is most important!
- Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- Innovation Culture: We encourage fresh ideas and innovative thinking.
- Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more!
If you’re ready to make an impact and thrive in a collaborative environment, we invite you to apply and join our team today!
What You’ll Bring to this Position:
- Grade 12 supplemented by the successful completion of a recognized business course
- Minimum of three years of experience directly related to the duties.
- An equivalent combination of education and experience may be considered.
Skills That Will Ensure Your Success in the Role:
- Demonstrated experience in accounting and cash management principles and procedures is required including experience in financial reconciliation of accounts, invoicing, processing financial transactions, cash transmittals, cash registers, POS, and cash reconciliation;
- Demonstrated knowledge of and skill in office practices, principles and procedures;
- Demonstrated knowledge of and skill in the use of Microsoft Office software (Word and Excel) and Group Wise;
- Must have demonstrated experience and skill in the Active Net software system. Equivalent experience in complex database systems may be considered;
- Experience in the application of the University of Regina’s policies, standards and procedures related to KHS non-credit registration, memberships and facility bookings; or equivalent experience;
- Demonstrated knowledge of the programs and services offered by the KHS is an asset;
- Must have the ability to communicate effectively, both verbally and in writing. Ability to accurately create, compose and edit a variety of written/electronic material and types of documents;
- Compiling and analyzing data and creating reports;
- Proficiency in statistical reporting;
- Experience in records management and tracking of information;
- Demonstrated knowledge of appropriate methods to deal with confidential material;
- Proven ability to meet competing deadlines and work within time constraints;
- Demonstrated ability to organize multiple tasks, while maintaining accuracy and attention to detail, and to analyze complex problems;
- Ability to make effective administrative/procedural decisions and recommendations;
- Ability to deliver excellent customer service;
- Ability to develop and maintain strong working relationships with faculty, staff and public clientele;
- Ability to work as part of a team.
Additional Information
Contact Information
Job Open Date
10/11/2024
Job Close Date
10/17/2024
Open Until Filled
No
Special Application Instructions
We know imposter syndrome can get in the way, so please don’t hesitate to apply. We’d love to hear from you. Submit your application today!
Diversity Statement
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.
Latest Job Opportunities
October 13, 2024
P&M Recycling Depot
Sorter - recyclable materials
Whitehorse
OTHER & FULL TIME
View DetailsOctober 13, 2024
Mind Craft Contracting Inc.
Carpenter helper
Whitehorse
FULL TIME & OTHER
View DetailsOctober 13, 2024
SUNSHINE RESTAURANT AND BAKESHOP
Server - food and beverage services
Carmacks
FULL TIME & OTHER
View DetailsSimilar Jobs
September 9, 2024
Pipestone Creek Pain & Health Centre
Administrative Assistant
Wetaskiwin
OTHER & PART TIME
View DetailsSeptember 9, 2024
Summer Villages on Sylvan Lake
Administrative Assistant/Receptionist
Sylvan Lake
FULL TIME
View DetailsNew Jobs from This Company
October 12, 2024
University of Regina
Assistant Professor (Tenure Track) - Piano Performance
Regina
FULL TIME
View Details
October 12, 2024
University of Regina
JSGS Polling Observer Position
Regina
TEMPORARY & PART TIME & FULL TIME
View Details
October 11, 2024
University of Regina
PSYC 255-991 - Biological Foundations of Behaviour
Regina
PART TIME & TEMPORARY & FULL TIME
View Details
October 11, 2024
University of Regina
JRN 200-001 - Winter 2025
Regina
TEMPORARY & PART TIME & FULL TIME
View Details