Job Opportunities in Australia

Job description

Agency Department of Corporate and Digital Development Work unit Executive Services

Job title Assistant Director Executive Services Designation Senior Administrative Officer 1

Job type Full time Duration Ongoing

Salary $128,551 - $143,611 Location Darwin

Position number 34429 RTF 304674 Closing 19/09/2024

Contact officer Shelley Gray on 08 8999 1413 or shelley.gray@nt.gov.au

About the agency https://dcdd.nt.gov.au

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=304674

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this

with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal

applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

Manage and lead the Executive Services team in the delivery of executive secretarial and administration support functions, with primary

responsibility for ministerial liaison and strategic corporate reporting services for the Department of Corporate and Digital Development

(DCDD) Office of the Chief Executive.

Context Statement

DCDD provides information and technology services and shared corporate services to support NT Government agencies; and also provides

services to NT public sector organisations, the business community and businesses that tender and supply to government. The Executive

Services team is within the Office of the Chief Executive business unit, providing secretariat and executive support, management of

ministerial and cabinet processes, coordinates strategic reporting and intra-agency meetings and manages Agency business operations. The

team has a strong customer service focus, manages competing deadlines, and staff may be required to vary work hours.

Key duties and responsibilities

1. Provide expert advice on protocols, procedures and appropriate standards relating to ministerial practices, secretariat and executive

services functions.

2. Manage a quality and timely ministerial liaison service, including the coordination and preparation of ministerial and Cabinet briefs,

submissions, papers, reports and all other related requests.

3. Manage workloads to ensure outcomes and deadlines are met in a climate of change while maintaining a strong focus on the accuracy,

content and quality of work.

4. Lead, manage and undertake research and projects as directed by the Director Executive Services that may require coordination across

the department and/or with external parties and facilitate tasks and processes that assist in meeting desired outcomes.

5. Prepare and manage the delivery of executive strategic corporate reporting processes, including meeting tight timeframes where

appropriate and quality control prior to review by the Director Executive Services.

6. Manage the Executive Services team and executive support projects to ensure delivery of departmental goals and objectives.

Selection criteria

Essential

1. Excellent knowledge of Parliamentary, Cabinet and Government processes and administrative arrangements, with the ability to provide

effective, professional advice in relation to procedures, requirements and protocols.

2. Demonstrated ability to lead, motivate and support staff, build effective teams and maintain effective, professional relationships.

3. Proven experience in gathering, investigating and interpreting information from diverse sources to make informed recommendations to

senior executive leaders, and high-level written skills to compose, proof-read and edit materials for a range of audiences.

4. Excellent time management and organisational skills with the ability to maintain quality, manage multiple tasks and meet competing

deadlines in a high demand and pressured environment.

5. Demonstrated high standards of integrity and experience in working in an area requiring a high level of confidentiality and judgement,

with ability to quickly assess, identify and escalate issues in a limited timeframe.

6. Comprehensive interpersonal, influencing and negotiating skills to build rapport and negotiate outcomes; and ability to analyse complex

issues with others in a succinct and understandable manner at all levels of staff.

7. Demonstrated work ethic and attitude which emulates DCDD values of being professional, accountable, honest, respectful and

innovative.

Desirable

1. Recent experience in a similar role and/or current working knowledge of DCDD’s functions and policies.

Further information

The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will

not exclude an applicant from this position unless it is a relevant criminal history. When choosing to apply for this position, the applicant

should consider the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the

Capability Framework and visit our website at https://dcdd.nt.gov.au/