Job Opportunities in United States


August 5, 2024

Alabama A&M University

Normal

FULL TIME


Travel Coordinator

Description
Summary:
Under the general supervision of the Travel Director, processes travel reports for university staff.

Examples of Duties
Essential Duties and Responsibilities:

  • Process travel request and expenses reports in SAP Concur and traditional paper form for student travel.
  • Analyze invoices, receipts, and other documentation for accuracy, verifying the completeness of documentation to approve, deny, and clear travel charges incurred.
  • Communicate with University faculty, staff, and students related to travel.
  • Conduct trainings with the University faculty and staff on SAP Concur travel management system.
  • Ensure that all travel follows the University and Alabama State policy and procedure.
  • Process monthly liquidations for travel encumbrances.
  • Process reconciliations for travel advances.
  • Maintain relationships with all Faculty, Staff, and Student.
  • Process request in an efficient and timely manner.
  • Attend travel trainings and professional development trainings to stay abreast of information pertaining to travel.
  • Must be customer focused, employ excellent judgment, discretion and employ excellent customer service skills.
  • Ability to use independent judgment.
  • Must understand customer service standards and procedures
  • Must pay attention to detail.
  • Must have the ability to work with people at all levels inside and outside the University.
  • Must be able to adapt to a fast-paced environment.
  • Perform other duties as assigned.


Typical Qualifications
Minimum Position Requirements (including certifications, licenses, etc.):

  • B.S. Degree in Business Administration, Business Management, Accounting or related field.
  • One (1) – Two (2) years of professional level experience with customers, travel, reconciliation and compliance.
  • Two (2) – Three (3) years of customer service experience.
  • Must have a detailed understanding of, and experience with Microsoft Excel, Word, Outlook and Adobe Pro software.
  • Must pay attention to detail.


Supplemental Information


Knowledge, Skills, and Abilities:


  • Strong interpersonal skills, a friendly attitude, be customer service oriented
  • Strong analytical skills, be detailed oriented
  • Work well under pressure and tight deadline schedules

Preferred Knowledge:
  • Knowledge of State of Alabama travel regulations
  • Knowledge of computer applications such as Ellucian Banner, Excel, and MS Word

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