Records Coordinator HQ GS

September 13, 2024

Simplot

Boise

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture.

Summary

The incumbent supports the operations of the Global Records and Information Management Team (the Team) to ensure that all information is managed in accordance with policy. This role requires working with stakeholders and the Team to manage legacy records and learn electronic records processes. This role uniquely identifies company information for access and retrieval, performs access and retrieval, and quality control, does secure destruction of records for the Schedules.

Key Responsibilities

Maintains and tracks information/records collections using the Information Management systems and tools; including cataloging information objects, maintaining metadata, recording lifecycle stages for each information object, and bar-coding physical artifacts/files.
Provides the appropriate description, retention, and disposition data on all of Simplot’s information assets in a timely manner.
Serves as Tier 1 contact for customer inquiries. Assists with researching records and information management issues and requests in accordance with Team procedures and best practices.
Responds to queries, retrieving records and instructing staff on the proper organization, retention, and final disposition of information assets.
Escalate Tier 2 inquiries to Records & Information Analyst.
Conducts searches and prepares information collections needed to fulfill discovery, investigations, and audit requests.
Performs simple searches using Team tools to identify and retrieve information objects needed for discovery, legal holds, investigations, audits, etc.
Conducts site visits, audits, inventories and surveys of collections, working closely with the Team to determine and recommend retention and disposition for the information.
Assists with the proper identification, labeling, capture, and management of information assets and the proper destruction at the end of the information life-cycle.

Typical Education

High school diploma or general education degree (GED)

Relevant Experience

1+ years related experience and/or training

Required Certifications

Other Information

1.Good driving record, ability to lift 30-pound boxes frequently.
2.Some knowledge of and experience with the principles of information lifecycle management and/or records management.
3.Ability to communicate effectively verbally and in writing.
4.Demonstrated customer orientation in providing service and in building relationships.
5.Ability to work independently and seek assistance for issues.
6.Ability to adapt and maintain efficiency when experiencing major changes in functions or work environment, to respond to changes in environment and circumstances positively; and to work within new work structures, processes, requirements, or cultures.
7.Some knowledge of Microsoft Office applications.

Job Requisition ID: 19940
Travel Required: None
Location(s): Simplot Headquarters - Boise
Country: United States
Wage range or rate of pay: (INSERT) Plus annual incentive plan eligibility

The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons.
Attractive total rewards package that includes:

Medical, dental, vision coverage
401(k) savings plan
Paid Family Building Leave
Generous Paid Time Off - Eligible employees may accrue up to 160 hours in year 1
10 Paid Holidays
Relocation Assistance Program (where applicable)
Education Assistance

Benefits details available at simplotbenefits.com

**The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.**

We regret to inform you that this job opportunity is no longer available